Annual Leave

Effective Date: 10/01/2005

Purpose:

To provide a period of vacation in recognition of the need of employees for rest and relaxation and to encourage continued employment and reward continuous service.

Policy:

Annual leave is earned in varying amounts for each month an employee is in a pay status with the College. Annual leave is accrued and accounted for beginning on an employee’s date of hire and continued on each subsequent anniversary date. Employees shall earn annual leave as follows beginning with the most recent date of hire:

  1. Regular staff non-exempt employees whose normal work week is 37.5 hours per week shall earn annual leave at the rate of 6.3 hours per month during the first five (5) years of employment and at the rate of 9.4 hours per month beginning on the employee's fifth anniversary of employment date and at the rate of 13.1 hours per month beginning on the employees fifteenth anniversary of employment date. A maximum of ten (10) days may be accumulated during the first five (5) years of employment, a maximum of fifteen (15) days during the fifth through the fourteenth anniversary of employment dates, and a maximum of twenty-one (21) days per year thereafter.
  2. Regular staff non-exempt employees whose normal work week is forty (40) hours per week shall earn annual leave at the rate of 6.7 hours per month during the first five (5) years of employment and at the rate of 10 hours per month beginning on the employee's fifth anniversary of employment date, and at the rate of fourteen (14) hours per month beginning on the employees fifteenth anniversary of employment date. A maximum of ten (10) days may be accumulated during the first five (5) years of employment, a maximum of fifteen (15) days during the fifth through the fourteenth anniversary of employment dates, and a maximum of twenty-one (21) days per year thereafter.
  3. Regular staff exempt employees shall earn annual leave at the rate of 13.75 hours per month beginning on the first date of employment and shall accumulate a maximum of 165 hours per year, and a maximum two year accumulation of 330 hours.
  4. Regular staff exempt employees whose normal work week is forty (40) hours shall earn annual leave at the rate of 15.00 hours per month beginning on the first date of employment and shall accumulate a maximum of 180 hours per year, and a maximum two year accumulation of 360 hours.
  5. Regular part-time employees shall earn annual leave on a pro-rata basis based on the percent of time worked.

A maximum of two (2) year’s annual leave may be carried forward from one year to the next. All annual leave not taken in a timely manner will be forfeited. UNDER NO CIRCUMSTANCES MAY AN EMPLOYEE EARN AND ACCUMULATE MORE THAN THE TOTAL AMOUNT OF ANNUAL LEAVE THAT CAN BE EARNED IN A TWO (2) YEAR PERIOD FROM ORIGINAL DATE OF HIRE.

Upon termination of employment for any reason employees will be compensated for earned but unused annual leave in accordance with the above provision.

In the event of the death of an employee while in an active pay status, earned but unused annual leave shall be paid in a lump sum to the person legally entitled thereto.

Payment for annual leave shall be made at the employee’s base rate of pay and shall not include any premiums or allowances.

An employee is eligible to take annual leave when earned; requests for annual leave should be submitted to the unit head as far in advance as possible in order that proper arrangements may be made to accommodate the absence from work of the employee.

Last updated June 1, 2009

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