Inclement Weather

Effective Date: June 1, 2009

Purpose:

To establish a practice for notifying the community of inclement weather and a compensation practice for essential and non essential employees.

Policy:

In an inclement weather situation, the following appropriate message will be communicated via media, email (and community hotline.)

Early Morning Cancellation

When inclement weather occurs overnight or during early morning hours, a decision by the President/Designee to cancel classes will be reached before 6 a.m. If this decision is reached, the Director of Public Relations/Designee will contact the media with the following announcement: “Classes at Centenary College of Louisiana are canceled. Liberal leave policy is in effect for College employees.”

• Daytime classes are canceled.

• Essential staff report at their regular time.

• Non-essential staff may use earned leave time if they choose not to report to work.

Delayed Opening

When inclement weather occurs overnight or during early morning hours, a decision by the President/Designee to delay opening will be reached before 6 a.m. If this decision is reached, the Director of Public Relations/Designee will contact the media with the following announcement: “Classes at Centenary College of Louisiana will begin at (e.g., 9 a.m., 10 a.m., etc.).”

• Classes begin at the announced time.

• Essential staff report at their regular time and earn administrative leave/compensation as appropriate for hours worked prior to the announced opening time.

• Non-essential staff report at the announced time, and administrative leave will be granted for any portion of their regular business day prior to the announced time.

Afternoon Closings

When inclement weather occurs during the day, the President/Designee shall decide whether to cancel classes and close administrative departments. If this decision is reached, the Director of Public Relations/Designee will contact the media with the following announcement: “Classes at Centenary College of Louisiana are canceled as of (e.g., 1 p.m., 3 p.m., etc.).

• Classes, both daytime and evening, which are scheduled to begin at or after the announced time, are canceled for the day in question.

• Essential staff works their regular time and earn administrative leave/compensation as appropriate for hours worked after the announced time.

• Non-essential staff will be excused at the announced closing time and granted administrative leave for the balance of their regular business day.

Evening Closings

When inclement weather occurs during the day, the President/Designee shall decide if evening classes are to be canceled. If this decision is reached, the Director of Public Relations/Designee will contact the media with the following announcement: “All evening classes at Centenary College of Louisiana are canceled as of (e.g., 5 p.m., 6 p.m., etc.).”

• Classes which are scheduled to begin at or after the announced time are canceled for that evening.

• Essential staff works their regular time and earn administrative leave/compensation as appropriate for hours worked after the announced time.

• Non-essential staff will be excused at the announced time and granted administrative leave for the balance of their regular business day.

Unusual Circumstances

In unusual circumstances, the President/Designee may determine that an emergency exists and may close the College. No other College official has the authority to close the College. If the President/Designee closes the College, the Director of Public Relations will contact the media with the following announcement: “Centenary College of Louisiana is closed. Only essential staff should report to work.”

• Classes are canceled for the period of closure.

• Essential staff works their regular time and earn administrative leave/compensation as appropriate for all hours worked during the period the campus is closed.

• Non-essential staff are excused and granted administrative leave for all scheduled work time during the period the campus is closed.

Last updated June 1, 2009

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