Personnel Files and Release of Information
Effective Date: 06/01/95
To assure that accurate and complete personnel data are maintained and to monitor the release of information from personnel files.
A separate file containing complete personnel data for each employee is maintained in the Finance & Administration Office. An employee may at any time schedule an appointment with a representative of the Finance & Administration Office to review his/her file.
Each file should contain the following documents:
- Employment Application or Vita
- Pre-employment Investigation Reports
- Periodic Performance Appraisal Instruments
- Record of Sick and Annual Leave Usage
- Attendance Record
- Salary Increase History
- Job Classification
- Personnel History
All requests for employment verification or job references received by departments should be sent to the Finance & Administration Office for handling. Except in unusual circumstances, the Finance & Administration Office should release only the information that has been authorized for release by the employee. Copies of requests for release of information from a personnel file should be maintained in the individual personnel files.
Last updated 20 July 2000