Vice President for Finance & Administration

Division: Finance & Administration
Department: Finance & Administration
Reports To: President of the College
FLSA Status: Exempt - Full-time
Schedule Variation: 12 months of year
Benefits Eligibility: Full Benefits
Prepared By: Department of Human Resources
Approved Date: May 2014

SUMMARY

The Vice President for Finance and Administration serves as the Chief Financial Officer and Chief Business Officer of the College, providing executive level direction and guidance. The Vice President exercises management and administrative direction over designated College financial and operational programs to include planning, development, implementation, and coordination of business and financial programs, policies, and procedures.

ESSENTIAL FUNCTIONS

Formulates current and long range financial plans, forecasts and analyses for presentation to the President, Cabinet, and Board of Trustees; provides assistance and advice to the President and Cabinet on financial and business matters, controls, surveys, schedules, and analyses.

Directs, coordinates, and administers the campus activities of the Business Office, outsourced Facilities Services, Human Resources (including Payroll) and Information Technology.

Acts as primary liaison to the Board of Trustees as assigned by the President. This includes responsibilities for:

  • Audit Committee – oversees the selection of the external auditors, timely and accurate accomplishment of the annual external GAAP audit, and completion and filing of the IRS tax returns
  • Endowment & Investment Committee – oversees the investment, accounting, and utilization for the College’s $125 million endowment. This is accomplished in coordination with the College’s investment consultant. Oversees all related banking and custodial relationships and transactions including investment rebalancing and liquidity management.
  • Infrastructure – provides guidance as to capital and technology initiatives and direction
  • Business Affairs – oversees the preparation, approval, and monitoring of the College’s annual budget and forecasts

Establishes and maintains the campus-wide budget process. This includes coordination with all applicable budget managers and appropriate administrative and faculty committees to establish budget priorities for the year in order to support the program plan of the College. Maintains the College’s budget models (in overview and detail formats) and coordinates the loading of the budget into the Banner system. Provides monthly analysis of operating and investment results compared to plan to Cabinet, identifying corrective action, as appropriate.

Analyzes College operations and economic trends and supporting data to identify opportunities for revenue enhancement and improved efficiency and effectiveness to ensure sufficient financing of the mission of the College

Responsible for ensuring the College operates within its means and balances the budget within policy parameters.

Responsible for ensuring that each unit of the College operates within its budget and meets its financial objectives, while complying with institutional policies and procedures.

Confers with Cabinet to coordinate and prioritize planning, design and implementation for campus-wide processes and general communication or business matters of the College.

Directs the preparation of campus-wide capital planning, coordination with contractors and architects, and oversees capital projects.

Oversees all accounting and billing activity of the Business Office in conjunction with the Controller.

Ability to detect, analyze and forecast trends, responding to and articulating multiple financial scenarios created by internal and external factors.

Reviews and co-signs checks for all funds of the College before issuance.

Meets regularly with department heads to keep informed and to offer direction. Establishes annual plans for applicable departments and monitors achievement.

Ability to distill complex financial data into simple management tools for decision-making and analysis.

Negotiates major contracts with regard to services, lease of property or facilities, and the sale or purchase of real estate and serves as liaison with legal counsel on non- academic matters and lawsuits.

Oversees development of institutional policies relative to financial and administrative matters for recommendation to Cabinet and other approval bodies. Works with Cabinet to develop a comprehensive system and set of processes for the recurring review and organization of institutional policies.

Plans and consults with administration to ensure compliance with established procedures and directives as well as with accreditation standards.

Directs a variety of personnel actions to include, but not restricted to, hiring, merit recommendations, performance appraisals, promotions, transfers, vacation schedules, dismissals, and policy interpretations.

Other related projects, duties and responsibilities may be assigned as deemed necessary.

SUPERVISORY RESPONSIBILITIES

Controller; Director of Facilities Services; Director of Human Resources; Director of Information Technology

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

MINIMUM

  • Advanced degree and 10 years of related experience or Bachelor’s degree and 15 years of related experience.
  • Demonstrated entrepreneurial leadership.
  • Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, changing priorities, peak workloads, or public/student contact.
  • Must be people-oriented individual, have good communication skills, and the ability to work with a diverse group of people.
  • Knowledge of database and accounting computer application systems to supply the most accurate financial information.
  • Experience with Excel, Word, Access and PowerPoint.
  • Demonstrated facility with best practices in higher education finance, accounting and management.

PREFERRED

  • Master’s degree in Finance, Public or Business Administration, or related field. Eight to ten years of experience in financial management with increasing responsibilities for multi-faceted direction and planning.
  • CPA Designation
  • Financial and/or administrative leadership experience in private, selective, residential, Liberal Arts College.
  • Experience with SunGard Banner Financial software.

Candidates are invited to visit the College’s website at www.centenary.edu/jobs.

Please send cover letter and resume to:

Director of Human Resources
Centenary College of Louisiana
2911 Centenary Boulevard
Shreveport, LA 71104
Email: hr@centenary.edu
Fax: 318-869-5281

Centenary College of Louisiana is a selective, residential, national liberal arts college affiliated with the United Methodist Church. Founded in 1825, it is the oldest chartered liberal arts college west of the Mississippi river and is a member of the Associated Colleges of the South.

Centenary recognizes that diversity is essential to its goal of providing an educational experience where students explore the unfamiliar, invent new approaches to understanding, and connect their work and lives to the world at large. We thus welcome applicants who would add to the College’s diversity of ideas, beliefs, experiences, and cultural backgrounds. EOE

Posted 5-16-14

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