Centenary & Non-Centenary Patron Privileges
Magale Library reserves the right to deny use to any Centenary or non-Centenary patron who causes disruption in the library, either by unacceptable behavior or by tampering with the library collections. Refer to Patron Conduct Policy for more information.
Centenary students, staff and faculty may check out circulating materials by bringing them to the Circulation Desk and presenting a current Centenary College ID card. Library accounts must be in good standing with no fines above $10 or bills for unreturned books. Verification of student enrollment is sent to the Circulation Department and must be used to create or renew a patron record.
Undergraduate Centenary Students: For undergraduates, borrowing privileges extend for the semesters enrolled. During the regular academic year this means from August to the May weekend of graduation. If an undergraduate is enrolled in an on-campus May Module, borrowing privileges are extended to the last day of the module classes. Any student enrolled in summer school has borrowing privileges for the period of summer school classes, normally June 1st to July 15th. An undergraduate who is a resident of Shreveport but not enrolled in either the May module or summer school does not have borrowing privileges until the beginning of the fall semester. When a student is engaged in a research project, the supervising faculty member can give written permission for that student to continue to have borrowing privileges over the summer.
All library materials checked out in April or December are due no later than the last day of finals. All video/DVD lending ceases three days before the beginning of finals. The exception to this occurs if a documentary or movie is assigned by the professor as a component of a final exam.
Graduate Centenary Students: Graduate students have borrowing privileges only for the semester in which they are enrolled. Thus, graduate students are always enrolled on a semester-by-semester calendar. If they are not currently enrolled in a class but are still in the program, they do not have borrowing privileges. Graduate students are also issued LALINC cards on a semester-by-semester calendar.
Full-time Faculty: Full-time teaching faculty have borrowing privileges on a year-round basis. Any materials borrowed by faculty, with the exception of Interlibrary Loan materials, are checked out for the entire year and can be renewed by request. None of the Magale Library materials should accrue fines on faculty checkout. Requests for early return of faculty checkouts can be conveyed to the faculty member when the materials have been requested by another patron. As with all transactions, the name of the person currently in possession of an item is never made public.
Full-time Staff: Full-time Centenary College staff have borrowing privileges as long as they are employed at the college. Their records must be renewed at the beginning of each new academic year. They have limited borrowing privileges and are liable for fines for any materials kept overdue or for the replacement costs for any materials not returned.
Borrowing library materials is a privilege and not a right. If a person is consistently returning library materials so late that the materials are billed out as permanently missing, an examination of privileges will be done by library staff in conjunction with the library patron. Any failure to return videos, or returning videos more than three days late and failing to pay fines when videos are returned, automatically revokes borrowing privileges for videos only. This does not affect the ability to check out reserve items or books.
There are no guest cards issued to non-Centenary persons, except by special order of the Administration.
Adjunct Faculty: Adjunct faculty have the same privileges as full-time faculty except that their loan period is limited to the semester during which they are teaching.
Archives User: An appointment with the Archivist is required for a visit to the Centenary Archives. The Archivist may escort a non-Centenary patrons to the Archives Room to pursue research. If archive materials are brought upstairs, the user must remain near the Circulation Desk to use the materials.
Centenary Board of Trustees Member: Members of the Board of Trustees may checkout items for the regular 28-day period.
Centenary College Alumni: All Centenary Alumni must present a valid Alumni Membership Card and a current photo ID to the librarian on duty and complete an Application of Use form before applying for a library borrower's card at the Circulation Desk. Borrowing privileges have limited check-out (including no interlibrary loans). Use of classrooms, and the screening room is not allowed. Two guest computers are set aside in the library on the first floor for checking email and doing research aided by the Reference Librarian on duty. For more information, see the Alumni Privileges Policy.
Classes/Groups (Non-Centenary): All non-Centenary class/group visits must be cleared ahead of time by contacting the Library Director at 318-869-5047. The requesting teacher must provide a written letter from their school librarian or administrator stating the need and purpose for asking to use Magale Library (all school resources exhausted). Final clearance to utilize Magale’s resources may require administrative approval. Once final approval for a non-Centenary class/group is granted, the class must be accompanied by a teacher, and all visitors must sign in and sign out at the Circulation Desk upon arrival and exit. As the guest book states: "The library reserves the right to deny limited use to any non-Centenary patron found to cause disruption in the library, either by unacceptable behavior or by tampering with stacks collections". Non-Centenary group visitors may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or checkout privileges.
College Speakers/Academic Fellows/Departmental Guests: Centenary College speakers, academic fellows and departmental guests may use Magale’s computers and print materials in the library (no checkouts permitted) upon being issued a college ID by the Department of Security. Guests are asked to sign in at the Circulation Desk.
Dependents of Faculty, Staff, Students and Retirees: Dependents of faculty, staff, students or retirees have no checkout privileges and no computer or printer privileges. All must sign the guest book at the Circulation Desk upon arrival.
In-Coming Centenary Students: Having shown written confirmation from the Admissions Office, in-coming Centenary students must sign in at the Circulation Desk and are allowed to use the computers, but they have no checkout privileges.
LALINC Card Holder: Graduate students and faculty from other Louisiana academic institutions that present a current LALINC card and picture ID have limited checkout privileges (per written agreement), but have no computer usage.
Methodist Ministers: Methodist ministers may use Magale’s computers and print materials in the library (no checkouts permitted) upon being issued a college ID by the Department of Security. All Guests are asked to sign in at the Circulation Desk.
Other Local/Regional College Students: Non-Centenary college students need to sign in at the Circulation Desk and may use print materials in the open stacks, the photocopier and the snack machines. Non-Centenary college students have no checkout privileges and are not allowed use of computers, scanners, study rooms or the screening room. Exception: Upon presentation of a current valid college ID, Wiley College students may have access to strict reserve materials placed on reserve at the Circulation Desk by a Wiley College professor.
Prospective Students: Prospective Centenary student may use print materials in the open stacks, the coin-operated copier and the vending machines after signing in at the Circulation Desk. Prospective students are allowed a one-time use of the library computers for one hour.
Retired Emeritus Faculty: Retired Emeritus faculty have full privileges including checkout, computer use, interlibrary loan, etc.
Retired Centenary Staff: Retired Centenary staff have computer and email privileges, but no checkout privileges.
Short-Term Special Classes or Seminars at Centenary: When non-semester special classes are offered by Centenary staff or faculty, students may checkout strict reserve items placed at the Circulation Desk by the instructor. A Centenary-issued ID card must be presented to gain access to strict reserve materials. Students may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or other checkout privileges.
Special Guests of Administration: Guest cards may be issued to non-Centenary persons with approval of the College Administration. Approved guests may use Magale’s print materials in the library and may check out two books at a time upon being issued a guest card. Special guests may use the coin-operated copier and the vending machines. Our Special Guests of the Administration have the privilege of checking email and doing research on the two designated computers in Lab C and supervised by the Reference Librarian on duty. Some electronic databases do not offer guest permission due to institutional licensing agreements with electronic resource vendors. Guests are asked to sign in at the Circulation Desk.
Student’s Family: Current student’s family members may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or checkout privileges.
Theological Studies Center Students: Check-out privileges and computer use is extended for the length of the class only. Students must present a valid identification card issued by the college which indicates their enrollment in each class. Circulating materials will be due the day before the end of the class.
Tutee and Tutee’s Family: Students and their families who are part of Centenary’s tutoring or Adult Literacy program are welcome to have lessons in the library. They need to sign in at the Circulation Desk. No checkout or computer privileges are allowed. No use of special rooms, computers, or computer classroom for tutee or family. Tutoring may take place at a table on the first floor (outside of Quiet Zone) or on the second floor (outside of study rooms or the Student Resource Center).
Under College Age: High School students may use the print materials in the open stacks. They may not use the computers for research or expect any assistance from the Circulation Desk. Younger than high school students must be accompanied by an adult. All must sign in at the Circulation Desk stating the reason for their need to do research at Magale.
Edited 09/2015 cjw