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RHA Constitution

Article I. Name and Purpose

Section 1

The name of this organization shall be Residence Hall Association of Centenary College of Louisiana. It will also be known by the acronym RHA.

Section 2

The purpose of the Residence Hall Association of Centenary College of Louisiana is to represent resident students and to meet their needs. We strive to accomplish this through advocacy, educational and social programming, and by facilitating open communication and mediation among residents, hall councils, and the administration.

Article II. Affiliation

Section 1

Each Hall Council is an independently run satellite branch of the RHA.

Section 2

The constitution of each Hall Council shall be structured in such a way as not to supersede or conflict with the RHA constitution and bylaws.

Section 3

Each Residence Hall Council shall assume the responsibility for carrying out pertinent legislation enacted by the RHA.

Section 4

RHA will be affiliated with the Southwestern Affiliate (SWACURH) of the National Association of College and University Residence Halls (NACURH).

Article III. Membership

Section 1

The membership of RHA shall consist of an executive board and a general board.

Section 2

The executive board is comprised of the five executive officers and the advisor(s).

Section 3

The general board shall consist of ten Hall Representatives, the NCC-IT, and the RA Liaison and the NRHH representative.

Section 4

All members other than the advisor(s), the NCC-IT, the RA Liaison, and the NRHH representative are voting members.

Section 5

Any member may propose legislation and speak in meetings.

Article IV. Executive Board and Officers

Section 1

The Executive Board will meet prior to each RHA general meeting to discuss issues and assist the President in planning agenda. These meetings are open to other members only by invitation of the President.

Section 2

General Executive Officer Duties

  1. Attend all executive and general board meetings and retreats.
  2. Attend the annual SWACURH and NACURH conferences.
  3. Serve as leaders and role models within the organization and in the residence halls.
  4. Attend and assist RHA functions.
  5. Submit a transitional report and officer files one week prior to the end of their terms.

Section 3

President

  1. Oversee, schedule and run General and Executive Board meetings.
  2. Provide a written agenda for each General Board Meeting.
  3. Present communication reports and other judicial information to the General Board.
  4. Enforce the RHA constitution, bylaws and policies.
  5. Maintain a close relationship with all executive officers, offering and receiving feedback on job performance.
  6. With the advisor, plan organizational retreats and leadership training.
  7. Provide training for the Hall Council Presidents.

Section 4

Vice President for Policy and Procedures

  1. Use surveys, focus groups, and forums to assess student needs concerning residential issues.
  2. Present student input to the administration through proposals, resolutions, and other feedback.
  3. Maintain and coordinate updates to the RHA Constitution and Bylaws.
  4. Provide recommendations concerning residential facilities and renovation projects.
  5. Provide training for the Hall Council Vice Presidents.
  6. Will serve as parliamentarian during general board meeting.

Section 5

Vice President for Special Events

  1. Plan and coordinate educational and social programming open to all students living in campus housing.
  2. Work with the campus newspaper and other media to publicize RHA events and other pertinent information.
  3. Maintain the RHA section of the SUB calendar wall.
  4. Work with the Special Events Coordinators of the hall councils to coordinate and plan residential programming.
  5. Provide training for the Hall Council Special Events Coordinators.

Section 6

Secretary/Treasurer

  1. Notify members of upcoming meetings.
  2. Take minutes at all general and executive board meetings.
  3. Distribute General Board Meeting minutes in a timely and professional manner.
  4. Compile and distribute a contact list of all RHA and Hall Council officers.
  5. Maintain the RHA web page.
  6. Keep track of RHA income and expenditures, communicating and enforcing RHA and Residence Life financial procedures.
  7. Provide training for the Hall Council Secretaries and Treasurers.

Section 7

National Communications Coordinator (NCC)

  1. Organize all conference delegations.
  2. Represent RHA and Centenary College at all affiliated conference business meetings.
  3. Serve as a liaison to other schools and organizations we are affiliated with, sharing information with the general board.
  4. Coordinate all NACURH reaffiliation procedures including authoring and submitting a National Information Center (NIC) report.
  5. Coordinate recognition and award activities and nominations.
  6. Organize RHA and centralized Hall Council elections.
  7. Chair General Board and Executive Board meetings in the absence of the President.
  8. Maintain RHA email account.

Section 8

Advisor(s)

  1. Provide information, encouragement and support for RHA.
  2. Serve as a liaison between RHA and the administration.
  3. Attend all conferences to which RHA sends a delegation.
  4. With the president, plan organizational retreats and leadership training.
  5. With the Secretary/Treasurer, oversee financial procedures.

Article V. General Board

Section 1

Hall Representatives

  1. Each Hall Council President and one other representative selected by each hall council shall serve as Hall Representatives.
  2. Hall Representative Duties
    1. Attend General Board meetings.
    2. Serve as a liaison between RHA and their constituents.
    3. Participate and assist with RHA programs and committees.

Section 2

National Communications Coordinator in Training

  1. Resident students interested in becoming the NCC-IT should attend a portion of the SWACURH regional business meeting and assist the NCC at the conference.
  2. The NCC-IT shall be elected by RHA to serve a term running from January 1st to April 15th.
  3. At the end of his or her term, the NCC-IT will immediately serve a one-year term as the NCC.
  4. If the NCC leaves office mid-term for any reason, the NCC-IT shall serve as NCC for the remainder of the open term and the subsequent term of office.
  5. The NCC-IT position may be held in addition to another RHA office or position, and in no way affects the voting status of the other position held.
  6. The NCC-IT shall attend the No Frills conference and prepare the delegation for NACURH.

Section 3

RA Liaison

  1. The RA staff shall select one RA Liaison at the beginning of each fall semester to serve a one-year term.
  2. The RA Liaison shall report at each RA and RHA general meeting giving updates on major programs and occurrences.
  3. The RA Liaison shall work to facilitate information sharing and cooperation between the RAs and the RHA and Hall Council members.

Section 4

NRHH Representative

  1. The NRHH Chapter will select one NRHH active member, who is a member of RHA, to serve as the NRHH Representative, no later than two weeks after the Hall Council election results have been announced, to serve a one-year term.
  2. The NRHH Representative position may be held in addition to another RHA office or position, excluding the RHA president and advisor(s), and in no way affects the voting status of the other position held.
  3. If there are no NRHH members on RHA or the only member of NRHH holding a RHA position is the president or the advisor(s), then the NRHH chapter must nominate another member within their chapter to be the NRHH Representative.
  4. The NRHH Representative shall report at each NRHH and RHA general meeting giving updates on major programs and occurrences.
  5. The NRHH Representative shall work to facilitate information sharing and cooperation between the NRHH chapter and the RHA.

Article VI. Removal of Members

Section 1

Failure of any executive board member or the NCC-IT to perform their duties according to the constitution and bylaws may be grounds for removal.

  1. Any motion to remove a member from his or her position requires a two thirds vote by the general board of RHA.
  2. The person undergoing removal processes shall be sent written notification at least one week prior to and have a right to speak before the final vote on his or her removal. Persons who are sent notification but chose not to attend the meeting where the motion is on the agenda will be assumed to have waived their right to speak on their behalf.

Section 2

Hall Representatives are subject to removal by their respective hall councils.

  1. RHA reserves the right to send a letter recommending the removal of any general board member from their respective hall council in response to poor performance of RHA duties.

Section 3

The RA liaison may be removed at the discretion of the RA staff and the Director of Residence Life and Housing.

  1. RHA reserves the right to send a letter to the Director of Residence Life and Housing recommending the removal of an RA liaison in response to poor performance of RHA duties.

Section 4

The NRHH Representative may be removed at the discretion of the NRHH chapter.

  1. RHA reserves the right to send a letter to the NRHH president or executive board recommending the removal of a NRHH Representative in response to poor performance of RHA duties.

Article VII. Elections

Section 1

Eligibility

  1. One must be a current resident student.
  2. One must not have a cumulative GPA that is below a 2.5.
  3. One must currently be in good judicial standing.
  4. To be eligible to run for President, one must have at least one academic year of RHA. If no one with experience runs for President, others become eligible to run.
  5. RHA executive board officers may not hold Hall Council officer positions.
  6. RAs are not eligible to run for any RHA office that would be held their tenure as a RA. Any RHA executive board member other than the NCC who becomes a RA must resign his or her RHA position.
  7. With the exception of the NCC-IT, no student may hold more than one RHA position.

Section 2

Executive Board Elections

  1. The elected executive board offices other than NCC will be elected in April each year.
  2. The elected term for all officers shall run from April 15 to April 15.
  3. Elections will be campus wide, with each campus student eligible to vote.

Section 3

NCC Elections

  1. The RHA general board will elect a NCC-IT each January.
  2. The NCC-IT will automatically fill the NCC position at the end of the spring semester and will serve through the following academic year as NCC.

Section 4

Hall council presidents and RHA representatives will be selected by their respective halls.

Section 5

The RA liaison will be selected by the RA staff.

Section 6

The NRHH Representative will be selected by the NRHH chapter.

Section 7

Filling Vacant Positions

  1. In the event of a removal or resignation of an executive board officer or the NCC-IT, RHA will elect a replacement to fill the remainder of that term.
  2. In the event of a removal or resignation of a general board member other than the NCC-IT, the vacancy will be filled by the organization represented.

Article VIII. Judicial Proceedings

Section 1

The Dean of Student Life or the Chair of the Conduct Review Board may refer minor residential judicial offenses to RHA.

Section 2

All judicial cases will be presented in a "blind" manner, with all information as to the identity of parties involved obscured or deleted.

Section 3

No testimony is allowed other than written statements such as communication reports.

Section 4

Verdicts and sanctions rendered by RHA may be appealed to the Conduct Review Board.

Section 5

Any RHA member who is also a member of the Conduct Review Board must disqualify himself or herself from hearing or participating in any case previously reviewed by or presented in RHA.

Section 6

The judicial authority of RHA shall in no way interfere with or supercede the power of the hall councils to set and levy fines for missed meetings and other inappropriate conduct.

Article IX. Ratification and Amendments

Section 1

Amendments

  1. All amendments to this constitution must be presented in writing at a general board meeting or to all voting members at least one week before a vote on them takes place.
  2. Amendments must be approved by a 2/3 vote of RHA members.
  3. All amendments must be ratified by a majority vote of at least three hall councils before going into effect.

Section 2

Bylaws

  1. Bylaws may be approved or amended by a 2/3 vote of RHA.
  2. Bylaws concerning guidelines for hall councils must be ratified by three hall councils as listed above.

Section 3

Initial Ratification

  1. This constitution must be approved by a 2/3 vote of RHA.
  2. This constitution must be ratified by a majority vote of 4 hall councils and be approved by Student Government Association.

Article X. Meetings and Procedures

Section 1

Meetings

  1. RHA shall hold weekly general meetings during the school year unless canceled by the Executive Board. All executive and general board members are expected to attend general meetings.
  2. Special meetings may be called by the President or by a majority of the executive board provided all members receive notification of the meeting at least 24 hours in advance.
  3. RHA meetings are generally open to all resident students but may be closed at any time by a majority vote of RHA to discuss personnel issues, judicial proceedings, or other sensitive topics.

Section 2

Quorum consists of 2/3 of all current members.

Section 3

Parliamentary authority for RHA shall be Robert's Rules of Order, Newly Revised.

Article XI. Non-discrimination clause

Section 1

This organization shall not discriminate on the basis of race, color, ethnicity, national origin, religion, gender, handicap, sexual orientation, veteran status, or age in any of its policies, procedures and practices. This policy includes, but is not limited to, recruiting, membership, organization activities, or the opportunity to hold office.

Revised March 26, 2001