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SGA Constitution

We the students of Centenary College of Louisiana, in order to form an effective and efficient governing body serving the collective interests of Centenary students, to enhance the quality of life of the student body, to help fellow students attain their goals and aspirations, to enrich the campus community, and to enhance the campus awareness of Centenary College as a formidable institution of higher learning do hereby establish and endorse this constitution for the student body of Centenary College of Louisiana.

Article I. Establishment of the Student Government Association

The name of this organization shall be the Student Government Association, also known as SGA.

Article II. Membership

A. Composition

The Student Government Association is composed of an executive council and a senate. The executive council consists of a President, Vice President of Internal Affairs, Vice President of External Affairs, Treasurer, and Secretary. The senate consists of twenty students, five from each class. Each Student Government Association member, with the exception of advisors, must be an undergraduate student at Centenary College.

There will be two non-voting, non-student advisors for the Student Government Association. One advisor will be a faculty member appointed by the Student Government Association as necessary. One advisor will be the Dean of Students or his/her appointed representative.

A senate session shall be the period between the end of the first Student Government Association meeting after general elections are certified and the same meeting the following academic year. Freshmen senators serve a full term of office between the certification of their elections and the change of office.

B. Representation

  1. Executive Council
    The executive council is responsible for representing the entire undergraduate student body.
  2. Senate
    Each senator is responsible for representing the class by which he or she was elected.

C. Qualifications

All members of the student government association must abide by the qualifications outlined in the constitution as well as those listed in the by-laws. Each member must have a minimum grade point average of 2.0 and not be on probation of any kind at Centenary College.

  1. Executive Council
    1. President
      1. The President must be classified as a junior or senior at the beginning of the academic year of office immediately following the elections.
      2. The President must have served at least one full term as a member of the Student Government Association.
    2. Vice President of Internal Affairs
      1. The Vice President of Internal Affairs must be classified as a sophomore, junior, or senior at the beginning of the academic year of office immediately following the elections.
      2. The Vice President of Internal Affairs must have served at least one full term as a member of the Student Government Association.
    3. Vice President of External Affairs
      1. The Vice President of External Affairs must be classified as a sophomore, junior, or senior at the beginning of the academic year of office immediately following the elections.
      2. The Vice President of External affairs must have served at least one full term as a member of the Student Government Association.
    4. Treasurer
      1. The Treasurer must be classified as a sophomore, junior, or senior at the beginning of the academic year of office immediately following the elections.
    5. Secretary
      1. The Secretary must be classified as a sophomore, junior, or senior at the beginning of the academic year of office immediately following the elections.

D. General Responsibilities

  1. The Student Government Association consisting of the senate and the executive council shall introduce, discuss, and vote on legislation for the student body.
  2. The voting members of the Student Government Association will be the senators and the executive council, with the exception of the chair.

E. Executive Council Duties and Responsibilities

  1. Executive Council
    1. President
      The duties of the President include but are not limited to:
      1. The President serves as the chief executive officer of the senate.
      2. The President serves on administrative bodies of the college at the invitation of the College President or Board of Trustees.
      3. The President serves as an official representative of the Student Government Association to the college.
      4. The President presides as chair at all senate meetings.
      5. The President establishes the agenda for senate meetings.
      6. The President is responsible for presiding over executive council meetings.
      7. The outgoing President is responsible for training the incoming President before leaving office.
      8. The President is responsible for preparing an end of the year report at the conclusion of the term.
    2. Vice President of Internal Affairs
      The duties of the Vice President of Internal Affairs include but are not limited to:
      1. The Vice President of Internal Affairs serves as assistant executive officer and presides as chair at senate meetings during the Presidentís absence.
      2. The Vice President of Internal Affairs or an appointed representative serves as chair of all internal senate-sponsored committees.
      3. The Vice President of Internal Affairs is responsible for conducting all aspects of elections according to the Student Government Association by-laws.
      4. The Vice President of Internal Affairs is responsible for receiving any and all reports from the media boards and subsidiaries.
      5. The outgoing Vice President of Internal Affairs is responsible for training the incoming Vice President of Internal Affairs before leaving office.
      6. The Vice President of Internal Affairs is responsible for preparing an end of the year report at the conclusion of the term.
    3. Vice President of External Affairs
      The duties of the Vice President of External Affairs include but are not limited to:
      1. The Vice President of External Affairs serves as assistant executive officer and presides as chair at senate meetings in the absence of both the President and the Vice President of Internal Affairs.
      2. The Vice President of External Affairs or an appointed representative serves as chairperson of the Inter-Organizational Committee and all external senate-sponsored committees.
      3. The Vice President of External Affairs coordinates all aspects of the approval process of all chartered organizations.
      4. The outgoing Vice President of External Affairs is responsible for training the incoming Vice President of External Affairs before leaving office.
      5. The Vice President of External Affairs is responsible for preparing an end of the year report at the conclusion of the term.
    4. Treasurer
      The duties of the Treasurer include but are not limited to:
      1. The Treasurer serves as administrator of senate funds, consisting of the student activity fees and the Student Government Association budget.
      2. The Treasurer is responsible for prompt payment of bills, transfers involving senate funds, and all other financial proceedings associated with the senate.
      3. The Treasurer is responsible for monitoring all funds allocated to chartered organizations by the senate.
      4. The Treasurer, at the request of the senate or student(s) of Centenary College, reports to the student body a list of senate expenditures per activity, balance sheet, and any other financial material pertinent to studentsí interests.
      5. The outgoing Treasurer is responsible for training the incoming Treasurer before leaving office.
      6. The Treasurer is responsible for preparing an end of the year report at the conclusion of the term.
    5. Secretary
      The duties of the Secretary include but are not limited to:
      1. The Secretary is responsible for taking minutes at all senate meetings.
      2. The Secretary is responsible for compiling and transmitting all necessary documents to the senate.
      3. The Secretary, on call of the senate or any other member of the student body reports to the student body a copy of past minutes, resolutions, or any other non-financial, administration material pertinent to studentsí interests
      4. The outgoing Secretary is responsible for training the incoming Secretary before leaving office.
      5. The Secretary is responsible for preparing an end of the year report at the conclusion of the term.

Article III. Elections

A. Election Period

Elections will be held in the spring semester of each academic year as announced by the senate.

  1. Executive Council elections
    Executive council elections will be held in the spring semester of each year at least two weeks prior to the general senate elections.
  2. Senate elections
    General senate elections for the sophomore, junior, and senior senators shall be held within three weeks of the certification of the executive council elections. The election of freshman senators will be held in the fall semester before the first senate meeting of the year.

B. Vacated offices

  1. Executive Council
    1. In the case of a vacated executive council office, excluding the presidency, the vacant office will be filled with a special election called by the senate, as outlined in the bylaws. If an executive council office is vacated after December 1 of the particular senate session, it will be filled by an appointment of an eligible student chosen by the senate.
      Should a member of the current senate be elected to the vacated executive council office, he or she must resign from his or her seat.
    2. In the case of a vacated presidency, Vice President of Internal Affairs will succeed to the office of president
  2. Senate
    1. In the case of a vacated senate office, the position may be filled with a special election, as outlined in the by-laws, called by the senate. If a senate office is vacated after December 1 of the particular senate session, it will be filled by an appointment of an eligible student chosen by the senate.

C. Elected Candidates

  1. In executive council elections, the elected candidate will be the candidate who receives a majority of the votes cast. If a majority is not achieved on the first ballot, a runoff will be held between the candidates receiving the top two numbers of votes.
  2. In senator elections, the elected candidates will be the top five vote receiving candidates from each class who meet the necessary qualifications. In case of a tie for the final seat, there will be a runoff between those candidates.

D. Assumption of Office

After general senate elections in the spring, the new senate members and officers shall assume office at the conclusion of the first scheduled senate meeting after general senate elections. The first scheduled meeting following elections shall be a joint meeting of the old and new members and officers; however, only old senate members and officers will be allowed to vote at this meeting. At the conclusion of this joint meeting, newly elected senators and officers will be sworn into their new office in accordance with the bylaws.

Newly elected freshman senators shall be sworn in and assume office at the first official Student Government Association meeting after the freshman elections.

E. Election Conduct

Election procedures will be found in the bylaws

Article IV. General Regulations

A. Removal from office

Any senator or officer may be removed from office by a ¾ vote of the senate for consistent failure to discharge duties. In order to begin impeachment proceedings for a senator, a petition calling for senate consideration of removal must be signed by 20 percent of a representativeís constituents. In order to begin impeachment proceedings for an officer, a petition calling for senate consideration of removal must be signed by 20 percent of the members of the student body.

B. Quorum

A quorum consisting of at least ¾ of the voting membership of the senate must be present at any official meeting called by the executive council before any official business may proceed.

C. Ratification and Amendment Process

  1. An amendment to the current constitution may be brought forth to the Student Government Association by a student or a member of the senate in the form of a resolution. A petition signed by 20% of the student body must accompany the proposed amendment.
  2. A proposed amendment brought forth by either a senator or a student must be approved by 2/3 of the Student Government Association.
  3. Once approved by the Student Government Association, the amendment must then be approved by a majority vote of the Student Life Committee and a majority vote of the full time students of Centenary College.
  4. Bylaws may be added by a majority vote of the senate.
  5. General meeting procedures and other miscellaneous procedures will be found in the Student Government Association policies and procedures manual.