Collated Version of Faculty Handbook

Section 1: The College

Centenary College of Louisiana, established in 1825 in Jackson, Louisiana, is the oldest liberal arts college west of the Mississippi River. Since 1908, it has been located in Shreveport. Related to the United Methodist Church, Centenary has a cosmopolitan and ecumenical outlook that encourages intellectual freedom in both the faculty and student body.

Centenary College is accredited by the Southern Association of Colleges and Schools and is affiliated with the American Association of Colleges for Teacher Education. The Department of Chemistry is approved by the American Chemical Society, and the School of Music is accredited by the National Association of Schools of Music. The College is a member of the Association of American Colleges and Universities, the American Council on Education, the National Association of Independent Colleges and Universities, the National Association of Schools and Colleges of the United Methodist Church, the College Board, the Louisiana Association of Independent Colleges, the Conference of Louisiana Colleges and Universities, and its alumnae are approved for membership by the American Association of University Women. In addition, the College maintains membership in the Associated Colleges of the South and a variety of other organizations related to higher education. There is on campus a chapter of the American Association of University Professors (AAUP).

Centenary offers four-year programs leading to the degrees of Bachelor of Arts, Bachelor of Science, and Bachelor of Music, as well as two graduate degrees: the Master of Business Administration and the Master of Arts in Teaching. In addition to Centenary's traditional pre-professional programs in dentistry, medicine, law, allied health, and church careers, the College is planning for additional career-oriented programs. Three-two programs in engineering are in place with a variety of schools. An international student exchange is maintained with universities in Mexico, Ireland, Denmark, France, and Germany.

The College has an unusually beautiful campus on which landscaping follows the contours of the rolling land. The main academic buildings include Jackson Hall, Mickle Hall of Science, Magale Library, Hurley School of Music, Marjorie Lyons Playhouse, Turner Art Center, the Smith Building, the Gold Dome, the Fitness Center, Centenary Square, and the Meadows Museum of Art. In addition to a broad array of visual art works, the museum houses the unique Despujols collection of 360 works depicting the culture of French Indochina in the 1930s. It and the Turner Art Center, located across from the Meadows Museum, present a variety of traveling exhibits to both the public and the campus community. The Sam P. Peters Research Center and the Fitness Center are the newest buildings on the campus. The Student Union Building includes a bookstore, facilities for student entertainment, offices for student government and student media, and a faculty lounge.

To foster and sustain a community characterized by intellectual rigor, close involvement of faculty and students, and richess of cultural diversity, Centenary is moving towards a full-time undergraduate enrollment of 1000. Although the majority of its students come from Louisiana, Arkansas, and Texas, in recent years 35 states and several foreign countries have been represented in the student body.

The faculty teaches small classes, and close student-teacher relationships are the norm. The full-time faculty numbers more than 65, of whom approximately 90% hold earned doctorates; and their teaching is supplemented by that of a small part-time staff, many of whom come from the business and professional world and thereby enrich their teaching with examples of their practical experiences in the world of work. The Centenary faculty is close- knit, student-oriented, and professionally active.

Centenary seeks capable students, regardless of their economic status; and it administers over $10 million in scholarships, grants, loans, and work-study funds to 25% of its full-time students. After graduation, a large proportion of Centenary alumni attend graduate and professional schools by winning institutional fellowships, teaching and research assistantships, and prestigious national awards.

Centenary is located in Northwest Louisiana, in an area known as the Ark-La-Tex. Already the hub of this tri-state region in agriculture, trade, and industry, the Shreveport area is also a major regional medical and biomedical research center, with the LSU Medical School, a Biomedical Research Institute, and a large number of hospitals and other health-related facilities that serve the region's population. Centenary has contributed heavily to the ranks of the professions in the Ark-La-Tex, particularly in medicine, the ministry, teaching, business, law, and geology-related activities. The faculty has long been an intellectual, cultural, professional, and religious resource for the community; and lectures, art exhibits, concerts by its famous choir, and a wide range of theatre productions make the College a focal point for the culture of the community.

Revised May 29, 2012.

Section 2: The Purpose of the College

Centenary is a selective liberal arts college offering undergraduate programs and a limited number of graduate programs in the arts, humanities, natural sciences and social sciences, which strengthen the foundation for students' personal lives and career goals. Students and faculty work together to build a community focused on ethical and intellectual development, respect and concern for human and spiritual values, and the joy of creativity and discovery.

Consistent with its affiliation with the United Methodist Church, the College encourages a lifelong dedication not only to learning but also to serving others. It strives to overcome ignorance and intolerance; to examine ideas critically; to provide an understanding of the forces that have influenced the past, drive the present, and shape the future; and to cultivate integrity, intellectual and moral courage, responsibility, fairness, and compassion.

In pursuit of these ideals, the College challenges its students throughout their education to write and speak clearly; to read, listen, and think critically; to comprehend, interpret, and synthesize ideas; to analyze information qualitatively and quantitatively; to appreciate the diversity of human cultures; to respect the value of artistic expression; and to recognize the importance of a healthy mind and body and the interdependence of people and the environment.

Academic and co-curricular programs, as well as the example of those who teach and work at Centenary, support students in their development and encourage them to become leaders in the work place, the community, the nation, and the world at large.

Last updated September 18, 2006.

Section 3: Academic Freedom

Centenary College has a strong tradition of intellectual freedom. It subscribes to the following view of the United Methodist Church: "Our role is not to suppress ideas, but to open channels of communication, so that people can come to know the thoughts of their neighbors, and so that the best thoughts of all men and women can come to be the possessions of everyone." (General Conference, 1952). Centenary finds this view consistent with the 1940 AAUP Statement of Principles on Academic Freedom and Tenure, which states, in part, that

Institutions of higher education are conducted for the common good and not to further the interest of either the individual teacher or the institution as a whole. The common good depends upon the free search for truth and its free exposition.

Academic freedom is essential to these purposes and applies to both teaching and research. Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom in learning. It carries with it duties correlative with rights.

Tenure is a means to certain ends, specifically: 1) freedom of teaching and research and of extramural activities, and 2) a sufficient degree of economic security to make the profession attractive to men and women of ability. Freedom and economic security, hence, tenure, are indispensable to the success of an institution in fulfilling its obligations to its students and to society.

Teachers are entitled to full freedom in research and in the publication of the results, subject to the adequate performance of their other academic duties; but research for pecuniary return should be based upon an understanding with the authorities of the institution.
Teachers are entitled to full freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching controversial matter which has no relation to their subject. Limitations of academic freedom because of religious or other aims of the institution should be clearly stated in writing at the time of the appointment.
College and university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As scholars and educational officers, they should remember that the public may judge their profession and their institution by their utterances. Hence they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution. (AAUP Policies and Documents Reports, 9th ed., 2001, pp. 3-4)
Centenary faculty should be cognizant of these principles, which emphasize both the freedom and responsibility of faculty members, both tenured and non-tenured, and incorporate them into their teaching.

Academic freedom cases arise when faculty members allege that an employee of Centenary College or a member of the Board of Trustees has acted to infringe upon their freedom of teaching, research, writing or extramural activities. In an allegation of violation of academic freedom, there must be a specific and clear connection between an infringement of academic freedom in teaching, research, writing or an extramural activity and the behavior of a person or persons acting in official capacity as an employee of Centenary College or a member of the Board of Trustees. In cases of denial of tenure or reappointment, an allegation of procedural error or other failure to apply appropriate criteria fairly will not in itself be the basis for an academic freedom complaint.

Faculty members who believe their academic freedom has been violated should immediately consult confidentially in written form with the Chairperson of the Faculty Appeals Committee and the Chairperson of the Faculty Coordinating Council, who will review the evidence for the alleged violation and follow the procedure established in Section 13 of the Faculty Handbook.

(5/2007)

Section 4: Government of the College

With regard to the government of the College, Centenary subscribes to the 1966 Joint Statement on Government of Colleges and Universities, formulated by the American Association of University Professors, the American Council on Education, and the Association of Governing Boards of Universities and Colleges (see Appendix B). Because of the interdependence of the varied and complex tasks performed by the Board of Trustees, the administration, the faculty, the student body, and others, communication and joint planning among these components of the College are of utmost importance. While, for practical reasons, the primary responsibility for acting in certain areas is divided among the various components, there should be the broadest exchange of information and participation among the Board of Trustees, the administration, and the faculty prior to making major changes in the following areas:

  1. the size and composition of the student body;
  2. the relative emphases given to various elements of the education program;
  3. the selection of the President, the Vice Presidents, the Provost and deans.

Also, with due consideration to the principle of primary responsibility vested in the Board of Trustees, there should exist a continuing communication and participation among the Board, the administration, the faculty, and the student body (e.g. in matters relating to academic programs and student life) in the following areas:

  1. the framing and execution of long-range plans;
  2. the design, approval, and establishment of the structure and procedures for faculty participation in the governance of the College;
  3. decisions regarding existing or prospective physical resources;
  4. budgeting: both short- and long-range allocation of resources among competing demands;
  5. the academic program, including curriculum, subject matter, methods of instruction, academic standards, and research;
  6. faculty selection, status, development, promotion, tenure, and dismissal;
  7. the quality of student life on campus.

Last updated July, 1999.

Section 5: Faculty Organization

The faculty is organized under a constitution and a set of bylaws (Section 17), which formalize regular faculty meetings, academic departments and divisions, and a committee structure (see Section 6).

Current copy and changes (Section 5 of faculty handbook): The faculty exercises its legislative function in meetings over which the President of the College presides or, at the President's request, by the Provost or another member of the faculty. Only members of the full-time faculty and those specified in the Bylaws (faculty handbook, Sec 17) may vote. Parliamentary rules proceed under Roberts Rules of Order. The constitution defines "faculty," provides for a secretary to the faculty, defines areas of responsibility for the academic program of the College, and makes other such provisions as are necessary for faculty organization. The bylaws establish this handbook, provide for a handbook on committee structure, stipulate procedures for meetings, and detail the academic divisional structure of the College. The Honor Court Chief Justice or a representative of the court will make a presentation to the faculty at the September faculty meeting. (2/2011)

The faculty elects from its membership 1) the Chair of the Faculty Coordinating Council, 2) the members of the Faculty Personnel and Economic Policy Committees, and 3) such other persons as might be needed to carry on the business of the faculty.

Last updated May 20, 2011.

Section 6: Faculty Committees (effective Fall, 2011)

Basic Principles Of Governance

The committee structure of the faculty at Centenary Colleges is designed to involve the faculty as a community of scholars in guiding curricula, academic programs of study, academic policies and standards, student activities, and related matters. In this way, faculty committees are charged with making decisions within existing academic policy and recommending changes in policy to the faculty as a whole. The faculty also has representation on College administrative committees and serves a critical advisory function. All faculty involvement is within the stipulations of the charter of Centenary College. Decisions made by faculty committees and councils may be appealed to the entire faculty at regular meetings throughout the year.'

Each faculty committee shall have a secretary or recorder who will keep and circulate minutes to the committee through the committee chair. At the end of each academic year, each committee chair will deliver minutes of the committee's work and other relevant documents to the incoming chair and Provost. Items of a confidential nature will be filed in the Office of the Provost at the end of each academic year.

Those faculty members who serve on committees have a major responsibility to the College and the profession. While such service cannot replace classroom teaching as the primary function of a professor, it is important in the total program of an academic community. Newly elected and appointed committee members shall be empowered effective August 15 of each year. During the period following the April faculty meeting through August 15, newly elected and appointed committee members shall be empowered to act as substitutes when necessitated by committee business. (10/1993)

Academic Committees

Academic Policy Council

Purposes and Responsibilities

On behalf of the faculty, and subject to its authority, the Academic Policy Council initiates and recommends to the Faculty policies concerning the undergraduate academic programs of the College. Such policies include those involving curriculum, degree requirements, academic regulations and standards, student classification and class standing, student course load, honors in majors, new programs or degrees, first-year experience, summer school, distance learning, articulation agreements, and all other academic matters that are the responsibility of the Faculty. In addition, the Council reviews and approves program-specific changes, such as new course proposals, catalog language changes, individualized major proposals, special topics courses, and modules.

The Council shall report all of its actions promptly to the faculty-at-large, normally through its minutes and reports at faculty meetings.

Composition

The Council is composed of nine faculty members (3 elected by each division), one student, the Provost (ex officio and without vote) and Registrar (ex officio and without vote). The nine faculty members are elected for staggered three-year terms. The student member is recommended by the SGA for a one-year appointment with possibility of renewal. The Council chair will be elected from the faculty members of the Council.

Academic Policy Council’s Trek Committee

Purposes and Responsibilities

This committee reports directly to the Academic Policy Council and administers faculty policies related to three degree requirements: CO 151: Service Learning, CA 250: Career Exploration, and CU 351: Intercultural Experience. This committee approves proposed courses and independent projects that meet the criteria for the career exploration, intercultural experience and/or the service-learning requirement according to approved guidelines. The committee advises the Director of Career Services in the teaching of CA 253: Career Strategies. The committee shall report all of its actions promptly to the Academic Policy Council, normally through its minutes and reports at faculty meetings.

Composition

The committee is composed of three faculty members, one elected by each division; one student; a director from the Intercultural Engagement, Community or Career offices; and the Provost (ex officio and without vote).

Faculty Personnel Council

Purposes and Responsibilities

On behalf of the faculty, and subject to its authority, the Faculty Personnel Council initiates and recommends to the Faculty policies concerning faculty tenure, promotion, non-reappointment and dismissal; and to offer such recommendations and comments to the faculty as a whole. Additional responsibilities of the Faculty Personnel Council are to recommend to the Provost promotions to the levels of Assistant Professor, Associate Professor and Professor; create and administer a formal evaluation procedure for the Centenary faculty; make recommendations on every full-time faculty reappointment, tenure and termination, and for establishing and conducting annual reviews on which such recommendations are based, including particularly the third-year and sixth-year reviews; serve as an advisory body to the administration on matters dealing with the academic and professional integrity of the faculty; make evaluations and recommendations concerning merit pay increases and appropriate salary adjustments. In the absence of faculty representation in searches for President, Cabinet positions, and Registrar; the Faculty Personnel Council will interview the finalists for these positions and make recommendations to the Provost.

The recommendations in all of these areas shall be guided by standards initially proposed by the Council, approved by the faculty, and published in the faculty handbook. The committee's recommendations shall be made directly to the Provost. The deliberations of the Council and its recommendations to the Provost shall be confidential, except in instances when the appeals process warrants access to information. The Council shall report all of its actions promptly to the faculty at large, normally through its minutes and reports at faculty meetings, taking every precaution to appropriately protect the confidential nature of its business.

Composition

The Council is composed of six tenured faculty members (two from each division and representing different departments) and the Provost (ex officio and without vote). The faculty members are elected for staggered three-year terms. When filling a vacancy, the division will nominate two divisional candidates from among which the faculty will elect one. Any faculty member serving as an Associate Provost to the Provost of the College shall be ineligible to serve on this Council until the end of their term of service as Associate Provost. (4/2004) The Council shall elect its own chair. The chair of the Faculty Personnel Council shall serve as one of the two faculty representatives on the Board of Trustees.

Faculty Personnel Council’s Development Committee

Purposes and Responsibilities

The committee reports directly to the Faculty Personnel Council and assists the Provost in the development and implementation of policies and programs related to faculty development, such as special faculty travel, workshops, sabbatical leaves, and recommendations on endowed professorships, and other scholarly and professional activities. (09/00). The Provost’s Office supports the Development Committee by making arrangements for workshops and scheduling of public presentations reporting on scholarly accomplishments during sabbatical leaves. Forums for these presentations will be developed in coordination with this committee. (4/2004) The committee shall report all of its actions promptly to the Faculty Personnel Council, normally through its minutes and reports at faculty meetings.

Composition

The committee is composed of three faculty members (one from each division) and the Provost (ex officio and without vote). The members of this committee shall be recommended by the Faculty Coordinating Council and appointed by the President. The committee shall elect its own chair.

Faculty Appeals Committee

Purposes and Responsibilities

Regarding matters of salary, promotion, tenure, renewal or non-renewal of appointment, termination, and any other matters bearing on faculty performance and professional concerns, including alleged infringement upon academic freedom, faculty members shall have the right to a review of their grievance according to the procedure described in Section 13 of the Faculty Handbook.

This committee provides a means whereby an aggrieved faculty member may obtain a review before a well informed, disinterested body of peers elected by the faculty for that purpose. The Appeals Committee, in order to be well informed, will have access to all relevant information under control of the officers of the College. The function of the appeals procedure is to determine whether a grievance is well founded and to make recommendations regarding the resolution of disputes.

Composition

The tenured members of the faculty shall serve as standing members of the Appeals Committee. Whenever a grievance is filed, committee members will be asked to take on added responsibility. Annually, the tenured faculty of the College will elect by majority vote a faculty member to serve as chair of the Appeals Committee. The chair of the Appeals Committee may serve for up to a period of three successive years. Faculty Personnel Council members will not be eligible to serve as chair of the Appeals Committee until their term of service on Faculty Personnel Council has ended. (12/2003)

Faculty Coordinating Council

Purposes and Responsibilities

The Faculty Coordinating Council is the major coordinating body of the faculty and its committee system. It is the administrative body of the faculty. It also carries on an active dialogue with the Planning and Policy Advisory Council concerning the academic operation of the College.

The Faculty Coordinating Council is charged with assisting in the preparation of the agenda for faculty meetings and carrying out that agenda. In doing this, it is not to review or pass judgment on the material brought to the faculty meeting for consideration but to deliver it to the faculty in the most efficient manner. The Office of the Provost will assist in carrying out this function. If no agenda items are submitted for a given faculty meeting, the Faculty Coordinating Council may choose to cancel the meeting.

The Faculty Coordinating Council will encourage and facilitate communication among faculty committees. The Council will interact with the chairs of the Academic Policy Council, Faculty Personnel Council, Enrollment Policy Committee and Economic Policy Committee on a regular basis throughout the academic year. The Faculty Coordinating Council will also collect and make available the minutes from committees of the faculty. In this regard it will attempt to coordinate the activities of any committees working on similar matters. The FCC will maintain a website of the minutes and other pertinent documents issued by the standing committees of the faculty. (4/2004) In addition, the Faculty Coordinating Council will proofread the minutes of each faculty meeting prior to their submission to the faculty at large. (12/2003)

Each year the Faculty Coordinating Council will recommend to the President the names of faculty members to serve as the non-elected members of the committee system of the College. The Faculty Coordinating Council will serve as a nominating committee for delegates to the Conference of Louisiana Colleges and Universities. The Council is charged with carrying out all elections in an efficient, timely, and open manner. As needed, the Faculty Coordinating Council will revise the faculty handbook. This will be done with the approval of the faculty.

Annually the division chairs and the at-large chair shall organize and coordinate input from the faculty regarding the College's administrative officers. This information shall be forwarded to the President.

Finally, the Faculty Coordinating Council, when directed by a majority vote of the faculty, shall act as the official voice of the faculty. When it is necessary that the wishes and desires of the faculty, as a group, be made known to the administration of the College or an outside agency, the Faculty Coordinating Council under the direction of the faculty shall represent the faculty.

Composition

The Faculty Coordinating Council consists of an at-large chair elected by the faculty from among the tenured faculty for a two-year term, the three divisional chairs, who must be tenured members of the faculty and are elected by each division individually, and the Provost, (ex officio and without vote). The chair of the Faculty Coordinating Council will be the first faculty officer elected each odd-numbered year. This election shall take place every other April with the term of service beginning the weekday before the start of classes the following fall. The chair of the Faculty Coordinating Council shall serve as one of the two faculty representatives to the Board of Trustees. The chair of the Faculty Coordinating Council will not be allowed to serve more than two terms in any six-year period.

Graduate Education Committee

Purposes and Responsibilities

This Committee is responsible for developing the criteria for admission to graduate programs and satisfactory progress toward degrees; and for policies pertaining to personnel, curricula, degree requirements, and finances. The Graduate Council approves program-specific changes and recommends to the faculty college-wide policies pertaining to all programs. The committee shall report all of its actions promptly to the Academic Policy Council, normally through its minutes and reports at Faculty Meetings.

Composition

The committee is composed of one faculty representative appointed by each department with an active graduate program, one faculty representative from the Academic Policy Council, one graduate student nominated by the graduate faculty representatives on the Subcommittee, and the Provost (ex officio and without vote). Graduate student representation will rotate annually among active graduate programs.

Voting Procedures

The following rules apply to the six members of the Faculty Personnel Council, the three members of the Economic Policy Committee, and the three elected members of the Academic Policy Council. The election for these positions will be conducted following the election of the Faculty Coordinating Council chair. To be eligible for election, one must be full-time and hold faculty rank. Election shall be for a three-year term. In the event of unfulfilled terms, faculty members shall be elected for partial terms to fill the unfinished terms. After each full or partial term of at least two years, faculty members will be ineligible for reelection until three years have elapsed since the most recent service. No faculty member shall serve more than a total of fifteen years on the two committees, and no faculty member shall be elected to a full or partial term if he or she will not be able to serve that term.

Institutional Committees

Planning and Policy Advisory Council

Purposes and Responsibilities

The Planning and Policy Advisory Council advises on all aspects of the College's operation, as directed by the President of the College. It provides a broad base of conversation for strategic planning for the College, contributes to the framework of annual budgeting of the College and approves the academic calendar.

Composition

The Planning and Policy Advisory Council is composed of the President of the College, individuals holding Cabinet-level positions, the chair of the Faculty Coordinating Council, the President of the Student Government Association, and any other members at the discretion of the President of the College.

Conduct Review Committee

Purposes and Responsibilities

A primary function of this committee is to consider and decide upon all cases involving non- academic misconduct referred to it by the Judicial Referral Board. If a student questions the fairness of a disciplinary action taken against him/her by a dean or a student judicial body, he/she should be granted on request the privilege of a hearing before this committee. At the request of the Executive Council of the SGA, the committee will rule upon the constitutionality of actions taken by the Student Government Association. Furthermore, the committee should stay informed about disciplinary problems and make recommendations to judicial bodies and members of the administration charged with disciplinary responsibilities.

Composition

The committee shall be composed of one faculty member who will serve as chairperson, a staff member other than the Dean of Students or the Director of Residence Life to serve as recorder, the Dean of Students or designee (ex officio and without vote), and five full-time undergraduate students (one representing each class and one student at large). See the Judicial Affairs section of the Student Handbook for more information on the composition of the committee. (4/2004)

Convocations Committee

Purposes and Responsibilities

The committee reports directly to the Academic Policy Council and coordinates convocations for the College. In consultation with the Liberal Arts Chair and other members of the campus community, it will program the Convocation Hour that occurs on the first Thursday of each month (excluding December, January, and May) during the academic year from 11:10 a.m. to 12:10 pm. In addition, the committee will evaluate programs to determine if the convocations are meeting campus needs.

Composition

The committee will be composed of three faculty members recommended by the Faculty Coordinating Council and appointed by the president — with one serving as committee chairperson), the Provost (ex-officio and without vote), the Director of External Relations (ex-officio and without vote), and two students recommended by the Student Government Association and appointed by the President of the College.

Diversity Committee

Purposes and Responsibilities

This committee articulates a working definition of diversity for the college and develops and implements an ongoing plan that promotes a culture for valuing diversity on campus. Specifically, the plan should recommend strategies to:

  • increase recruitment and retention of diverse faculty, staff, and students;
  • provide ongoing diversity training for campus leaders, including administration, faculty, staff, and students;
  • broaden Centenary’s involvement with our diverse local community and region;
  • handle diversity-related disputes or issues on campus;
  • improve campus programs and policies regarding diversity, where appropriate.

The committee will produce an annual report including an explicit statement of goals, procedures and progress.

Composition

The committee will be composed of the following Presidential appointees: three faculty recommended by the FCC and who have demonstrated interest in diversity issues; three staff, at least one of whom is non-exempt and one of whom is exempt and one of whom is a member of an underrepresented group; three students, including the President of the Minority Student Association or a designee, the President of Student Government Association or a designee, and one at-large student; the Director of Human Resources (ex-officio) the Dean of Student Life or designee (ex-officio); the Provost and Dean of the College or designee (ex-officio).

Economic Policy Committee

Purposes and Responsibilities

This committee will make recommendations and provide feedback on matters of economic policy. To this end it will have access to the college budget figures and be able to review these amounts to ensure they are consistent with the economic policies recommended by the Council. To make recommendations on staffing, the committee will work in sub-committees. Staff recommendations will be considered by the staff members of the committee and faculty recommendations by the faculty members. The committee as a whole will make recommendations to the President and suggest priorities on additional staffing. The faculty sub-committee will meet annually to make overall faculty salary recommendations and when necessary to review academic budgets.

The primary function of this committee is to recommend policy, not review budgets by line item. This group should endeavor to determine in what areas Centenary should commit its resources and make recommendations to the President accordingly.

Composition

This committee will be composed of three staff members at least one of whom is non-exempt* and one is exempt*, three faculty members, and one student member. (03/01) Staff members who report directly to the President are not eligible for service to the Economic Policy Committee. (05/05) The three faculty members, one from each division, will be elected by the faculty-at-large for three-year staggered terms to serve as the faculty representatives on the Committee. Each division will nominate two divisional candidates from among which the faculty will elect one. The student member is recommended by SGA and approved by the President. The Academic Dean (Provost) and Vice President for Finance and Administration will serve as an ex officio members of the Committee. Three positions (the faculty chair, the staff chair, and the secretary) will be elected by the members of the Committee at the beginning of each academic year or as necessary. Both chairs will be responsible for setting agenda items pertinent to their constituencies and reporting at relevant times (e.g., at faculty and staff meetings). (05/08)

  • non-exempt staff - one who is neither primarily engaged in academic instruction nor charged with administrative or managerial responsibility, and who is not primarily a student.
  • exempt staff - one who holds a position of executive, administrative or managerial responsibility or one that requires recognized professional achievement either by formal training or equivalent experience and who meets the appropriate minimum salary test contained in the Fair Labor Standards Act. (03/01)

Enrollment Policy Committee

Purposes and Responsibilities

This committee will make recommendations and provide feedback on plans for increasing student enrollment and retaining students. These plans would involve all constituencies of the Centenary community; (03/01). The Committee will also formulate and recommend to the faculty minimum standards for the admission of students; read and make individual admission decisions on the cases of applicants who do not meet the minimum standards (4/2004); advise the Admissions and Financial Aid offices regarding financial aid and scholarships; review and develop policies for awarding scholarships, grants-in-aid and other financial packages; and conduct periodic (3 year) reviews of the academic support services. (5/2007)

Composition

The committee is composed of three faculty members, one from each division recommended by the Faculty Coordinating Council and appointed by the president, one student recommended by the Student Government Association and appointed by the president, the Vice President for Enrollment Services, the Director of Undergraduate Advising, and a representative from Financial Aid, Admissions, Registrar, Student Development, and the Academic Resource Center for Students. (05/2010) The faculty members will serve three-year staggered terms. (02/2010) The committee chair will be elected from the faculty members of the committee. (4/2004)

Institutional Effectiveness Committee

Purposes and Responsibilities

This committee will be responsible for analyzing assessment reports submitted concerning the core courses as well as academic, program and administrative department reviews. The members of the committee will look for specific learning outcomes or the achievement of goals associated with courses and programs and make specific recommendations to faculty members, department chairs, committees and administration. Should the committee see the need for additional institutional resources to assist a faculty member and/or program to meet its learning outcomes, the Institutional Effectiveness Committee will send such recommendations to the Faculty Personnel Council Development Committee. This committee will also provide faculty members and administrative units with assistance in fashioning assessment techniques.

Composition

Three tenured members of the faculty, one from each division, recommended by the Faculty Coordinating Council and appointed by the President, to serve three-year terms; a member of the administrative staff, as designated by the President; the Director of Institutional Research (ex officio and without vote) and the member of the Provost’s staff responsible for assessment (ex officio and without vote). The committee chair will be elected from the faculty members of the committee.

Intercollegiate Athletics Committee

Purposes and Responsibilities

This committee assesses the various aspects of intercollegiate athletics with the goal of establishing and maintaining standards of scholarship and sportsmanship consistent with the values and traditions of Centenary College and the National Collegiate Athletic Association (NCAA). It also serves as an advisory body to the administration and faculty on all matters concerning intercollegiate athletic programs. It provides input to the President and standing committees on decisions that directly affect the student-athlete, i.e., entrance requirement; serves as a liaison between intercollegiate athletics and the academic areas of the college; serves in an advisory capacity to the Director of Athletics, who shall advise the committee of significant NCAA policies, rules, and regulations and provide interpretations of their applicability to the athletic program at Centenary; seeks the advice of the committee on any major proposed charges in athletic policy and programs; and serves in an advisory capacity in the employment of athletic personnel.

Composition

The committee is composed of two faculty members (one male, one female), the NCAA faculty athletic representative, two students (one male and one female), the Director of Athletics (ex officio and without vote), and the Compliance Coordinator (ex officio and without vote). Faculty members are recommended by the Faculty Coordinating Council for staggered terms of three years and appointed by the President. Student members are recommended by the SGA and appointed by the President. One of the faculty members shall serve as the chair of the committee. Care should be taken that, with the exception of the Director of Athletics, faculty members of the committee are not involved with the intercollegiate athletic program in any way. (03/01) (4/05)

Planning Committee

Purposes and Responsibilities

The Planning Committee will be a representative body of the faculty, administration, student body, and Board of Trustees responsible for providing direction to the College. To this end, they will periodically review and update the goals of the College and assess college operations to determine if it is consistent with the College's goals. This group will also be responsible for maintaining and updating a strategic plan for the College. Since planning, to be effective, must receive input from all facets of college life, this committee is expected to maintain close ties to the Faculty Coordinating Council, the Planning & Policy Advisory Council, and the Student Government Association. The Planning Committee is also expected to work closely with the Economic Policy Committee to ensure implementation of the College's long-range plans. The recommendation of the committee will go to the President of the College.

Composition

The Planning Committee will be composed of eleven members: Three members of the administration, appointed by the President; a Board member; three faculty members recommended by the Faculty Coordinating Council, and appointed by the President; the chair of the Economic Policy Committee; and three student members appointed by the Student Government Association and appointed by the President. The faculty members will serve three-year staggered terms, with each division having a representative. The student members will serve one-year terms, with each member from a different division.

Last updated May 20, 2011.

Section 7: Duties of Faculty Members

Each faculty member is expected to maintain an attitude of loyalty to the fundamental principles and the government of the College, to promote its moral and ethical tradition, and to work toward the fulfillment of the purpose of the College.

The responsibilities of full-time members of the faculty to the College are fulfilled when they carry teaching loads appropriate to their ranks and programs and when they perform appropriate amounts of scholarly research or its equivalent, public service, and college committee work. A faculty member may count time on family leave or short-term disability leave as full-time service to the college. “Short-term disability” applies to medically necessary leave for an individual faculty member whereas “family leave” applies to leave to care for family members. Both kinds of leaves may apply to a given case (e.g., a faculty member who gives birth). In such cases, he or she is expected to show the same appropriate amounts of scholarly research or its equivalent, public service, and college committee work by his or her next review. After the leave, the faculty member should return to his or her appropriate teaching load. Classes missed during leave do not need to be taught later to constitute full-time service. Whether a faculty member chooses to count time on leave or not does not affect his or her full-time status for Human Resource purposes (e.g., insurance, etc). When possible, leave should be arranged in advance. Faculty members are encouraged to inform their department chairs in a timely manner, though leave cannot be denied due to a lack of advance notification alone. The faculty member should begin by making arrangements with his or her department chair. The department chair will consult other faculty in the department and draw up a proposal to meet the college’s needs during the leave. The faculty member and department chair will discuss the proposal with the Provost, who, if he or she approves and after consultation with Human Resources, will forward the proposal to the Faculty Personnel Council (FPC) for approval. If the FPC does not approve the proposal, it can be revised and resubmitted to the FPC. In unusual circumstances, the Provost can approve leave without the FPC’s approval. Faculty members taking family leave must demonstrate to the satisfaction of the Provost and the FPC substantial and sustained responsibility for the family member specified in his or her proposal for leave. (12/2007) All faculty members shall designate adequate hours when they will be available in their offices for consultation with students; they shall post their schedules of office hours in a suitable place and adhere to them as closely as possible. Faculty members shall keep unreturned student work in the department for the student author's scrutiny for at least one semester following submission of the work. All faculty members are expected to distribute the standard course evaluation forms in a timely manner each semester. (4/2006)

Full-time faculty members may engage in professional or business activities of an income- producing nature, so long as these activities are not in conflict with performance of the faculty member's duties or College interests. The Provost should be informed in advance and approve of such outside activities. Teaching at an educational institution other than Centenary College is not permitted without specific approval by the President.

All faculty members shall be present for First-Friday to meet and greet faculty and administrators, and shall continue on duty throughout the academic year, including commencement exercises but excluding College holidays. For commencement exercises and College convocations, all faculty members must provide their own academic regalia. Faculty members are expected to meet their classes regularly and on time and to inform the chair of their department if they must miss class. Attendance at faculty meetings is expected. For "Areas of Responsibility of the Faculty," see Appendix B; for committee functions, see Section 6.

In order for a course to be offered during the academic year, it must be included in the College catalogue for that academic year. New courses must be approved by the Academic Policy Council. (4/2011) Selected Topics and Interdisciplinary Topics must be approved by the Academic Policy Council before the printing of the class schedule. Faculty members will be responsible for assessment in courses offered as well as the periodic assessment of their academic unit. Flexible approaches to assessment are encouraged. (4/2006)

The College has set aside the week before final examinations in both the Spring and Fall semesters as a special time to review academic work and prepare for final examinations. It is designated as PREPARATION WEEK. As of 8 a.m. on the first day of Preparation Week, no papers, tests, or additional work (beyond completion of courses) may be assigned. Lab tests may be given during Preparation Week, and class assignments made earlier in the semester may be due during Preparation Week. Petitions for exceptions to policies governing Preparation Week must be submitted to the President of the College.

Each Spring semester a convocation is held to award honors to students at the College; this is to be scheduled as the last convocation each Spring. Details of the types of honors conferred are contained in the College Catalog. Faculty should make every effort to be in attendance at the Honors Convocation.

All faculty members must submit an annual report and an updated CV to their department chairs and the Provost by the first class day of spring semester. The report should include the following information:

  1. A statement evaluating achievements and activities of the previous academic year regarding teaching aids, methods, techniques, course revision, course development, research and writing, meetings, papers, committee work, organizations, community service, summer study, and other relevant data.
  2. A statement of professional goals for the ensuing year, using the same criteria as above.
  3. A list of suggestions for improvement of departmental academic goals.
  4. Suggestions for feasible changes in any aspect of the College that would improve the quality of the professional experience of the faculty and administrative staff and the educational experience and campus life of the students.

Last updated May 20, 2011.

Section 8: Chaired Faculty

Preamble

While it is expected that all members of the faculty will demonstrate a standard of excellence in the performance of their various tasks at the College, the prestige and perquisites traditionally associated with endowed chairs make a performance of distinction especially incumbent upon chaired faculty. Traditionally, holders of endowed chairs represent the best that higher education has to offer both to the academic community and the society at large. Chaired faculty should thus aspire to serve as models of excellence not only for students and colleagues but also for the many others associated with and affected by higher education.

I. Chair Description

Before the recruitment process begins, a document containing a clear description of the nature and purpose of the chair and the chair occupant's work responsibilities will be developed jointly by the Provost and affected department(s) in consultation with the Faculty Personnel Council and Academic Policy Council.

II. Recruitment of New Faculty

The recruitment of new faculty as endowed chair holders will proceed according to the guidelines for all faculty positions with the following additional requirements.

  1. Two holders of endowed chairs, appointed by the President in consultation with the department and the Faculty Personnel Council, will be added to the search committee from outside the department in which the appointment will be made.

  2. The Provost will be an ex-officio member of the search committee.

  3. All finalists for an endowed chair position will be provided with a College-approved description of the responsibilities of the endowed chair holder and informed that endowed chair holders are subject to periodic reviews. The Faculty Personnel Council will ascertain that chair candidates have been informed that continuation as a chair holder is separate from tenure as a member of the faculty.

III. Recruitment of Current Faculty

The following guidelines will be used in those cases in which only internal recruitment is pursued.

A. The Provost, after consultation with the Personnel Committee, will communicate to all eligible faculty the availability and nature of the endowed chair appointment, including the information provided under II. C.

B. Applications will be submitted to the Provost for review by the Personnel Committee.

IV. Application Materials

Applicants will submit the following materials to the Provost for review by the search committee and Personnel Committee.

A. A current curriculum vitae.

B. Representative samples of recent publications, scholarship, and creative works.

C. A statement of professional plans consistent with the purpose and nature of the endowed chair.

D. Three letters of recommendation assessing the candidate's qualifications for the position. These letters should include an evaluation of the candidate's teaching and scholarship.

E. Copies of recent student evaluations.

After review of the materials, the Personnel Committee will interview the most qualified applicants and in the case of internal recruitment the heads of their departments. After the conclusion of the interview process, the Personnel Committee will forward its recommendation to the Provost who will convey it to the President.

V. Reviews

A. Purpose:

The Faculty Personnel Council will conduct periodic reviews of the professional activities of endowed chair holders. These reviews are to assess how well chair holders are: 1) performing in accordance with the purpose of the chair, the college (Section 2 of the Faculty Handbook), the duties of faculty (Section 7) and expectations for chair holders (in the preamble of this section); and 2) using their research funds for the performance of their responsibilities. These reviews will proceed as follows:

B. Procedures:

Chair holders will submit annual reports as required of all faculty members (detailed in Section 7), with the addition of two sections, one describing how endowed chair funds have been spent, and another describing any concerns related specifically to the chair, such as duties, expectations, and institutional support. Chair holders will also submit a summary statement of their professional accomplishments in teaching, scholarship, professional participation, and service to college and community for the six-year period during which they held their endowed chair. (5/2009)

Department chairs (or deans) will provide the Faculty Personnel Council with a brief evaluation of all chair holders in his/her department (or school) who are to be evaluated. In the case of one-person departments or departments without a tenured faculty member, the Provost, in consultation with the member of the department who is a candidate for evaluation, will select a tenured faculty member from a related discipline to perform the functions of the chair. If the chair holder chooses, s/he may solicit letters from tenured colleagues at large.

The chairperson, in addition to one of the two members of the Faculty Personnel Council who represent the faculty member’s division, will visit the classroom of the faculty member under evaluation. The Committee encourages unannounced visits. In addition to visiting the classroom, the chairperson may review other relevant materials such as annual reports, teaching evaluations, publications, and the vita, as well as have a conversation with the chair holder about his/her own hopes and plans for further professional development. The chairperson will then submit to the Provost's Office a letter describing the faculty member's development, possibly including suggestions the Provost and/or Faculty Personnel Council might make to the chair holder for further development.

C. Schedule:

These evaluations will be conducted during the spring term of the sixth year of full-time service since the last evaluation. (12/2007) The performance of non-tenured chair holders will be reviewed concurrently with their consideration for tenure. The Provost will notify tenured chair holders due to be evaluated by April 1 of the academic year preceding their evaluation. Department chairs (or deans) should submit their evaluation letters concerning the tenured faculty members by February 1.

D. Committee Action:

The Faculty Personnel Council will evaluate the chair holder based on the annual reports of the previous six years, the vita, teaching evaluations, the chairperson’s letter, the classroom visits by a selected member of the FPC, and any other letters solicited by the chair holder. The Committee will determine if the candidate’s performance of the past six years is either “satisfactory” or “unsatisfactory”. The Committee will recommend to the Provost that all chair holders whose overall performance is evaluated as “satisfactory” receive a uniform merit pay raise. (05/2012) Based on the Committee's recommendations, the Provost will send a letter to the chair holder summarizing the Committee's evaluation of the faculty member and making suggestions for further development.

If the Committee finds a chair holder's performance “unsatisfactory,” it will recommend to the Provost reappointment for a three-year extension, and the Provost will bring the Committee’s concerns to the attention of the chair holder in a letter. The chair holder will be required to submit to the Provost by the start of the next academic year a plan of action addressing the Committee's concerns, which the Provost will forward to the FPC. By October 1, the Provost will send a letter back to the chair holder communicating the FPC's response to the submitted plan of action. The subsequent three-year review will use the same procedures and kinds of materials as the previous review, as well as an account written by the chair holder on the degree to which s/he was able to execute the action plan. After reviewing the materials, the Faculty Personnel Council will recommend either reappointment for another six-year period or non-reappointment of the incumbent.

E. Reporting Procedures for Reviews:

The Faculty Personnel Council's recommendation at the conclusion of a three-year review following an unsatisfactory six-year review will be communicated to the Provost, who will then convey it to the President. The incumbent and the FPC will then be notified in writing of the President's decision on the appointment. In the case of a decision not to reappoint, the incumbent will vacate the chair on May 31 of the current academic year.

F. Reporting Procedures for Reviews

The Faculty Personnel Council's recommendation at the conclusion of a review will be communicated to the Provost, who will then convey it to the President. The incumbent and the Faculty Personnel Council will then be notified in writing of the President's decision on the appointment.

In the case of a decision not to reappoint, the incumbent will vacate the chair on May 31 of the current academic year.

G. Procedural Rules:

If endowed chair holders are serving on the Faculty Personnel Council in the academic year in which they would normally be reviewed, the reviews will be rescheduled for the year immediately after the completion of their service on the committee.

Approved by the faculty, December 1992 (Revised, November 1998, July, 1999, October, 2007)

Last updated May 21, 2012.

Section 9: Duties of Department Chairs

A. General Principles

Deans of schools, chairs of departments, and directors of programs are appointed by the administration of the College and the Board of Trustees. With regard to the selection and duties of chairs of departments, the College subscribes to the 1966 AAUP Joint Statement on Government of Colleges and Universities (see Appendix B):

The chair or head of a department, excluding Deans, who serves as the chief representative of the department within an institution, should be selected either by departmental election or by appointment following consultation with members of the department and of related departments; appointments should normally be in conformity with department members' judgment. The chair or department head should not have tenure in office; tenure as a faculty member is a matter of separate right. The chair or head should serve for a period of three years but without prejudice to reelection or to reappointment by procedures which involve appropriate faculty consultation. Deviations of up to twoyears from this term length can be arranged with the provost following appropriate faculty consultation and should be stated in writing. (2/2010) Board, administration, and faculty should all bear in mind that the department chair or head has a special obligation to build a department strong in scholarship and teaching capacity.

Where feasible, departments should give serious consideration to a rotational plan for the chair among the tenured members of the department. (03/01) Chairs assume the responsibilities of departmental governance consistent with the principle that they serve as a chairs of a staff of scholars involved in a common discipline. They are responsible for the general administration and supervision of matters relating to their departments. As administrative officers of their departments, they are directly responsible to the Provost and are expected to provide leadership in the effective planning and management of the personnel, curriculum, budget and overall quality standards of their departments. As scholars, they are expected to participate in scholarly activities pertinent to their disciplines.

The above statements also apply to the selection and duties of deans of schools and directors of programs.

B. Intra-Departmental Relations

The various chairs shall call regular departmental meetings (at least three a semester) and should encourage free discussion of policies and problems of the department. They shall confer with departments on their departmental budgets, the revision of course listings, the revision of course contents, the scheduling of courses, and the securing of supplementary teaching materials, such as audio-visual aids. The chair is respoinsible for the maintenance, inventory, and protection of equipment and supplies purchased by the department. (4/00) They shall confer with their individual department members on such matters as the courses they will teach and their scheduling and the selection of textbooks and laboratory manuals. They are responsible for counseling with new members on procedures and duties. The chairs shall make necessary arrangements for substitutes when faculty members cannot meet their classes. They shall arrange for equitable work loads for their staffs, taking into account each member's contributions in research, consulting, scholarly publication, committee activity, and pertinent off-campus activities. They shall encourage research or other scholarly activity, suggest ways for improvement in teaching, evaluate departmental work, promote experimental programs, and assume general responsibility for the welfare and morale of the department.

The chairs are responsible for developing a strong library collection to undergird the teaching and research in their departments. Library orders submitted by individual members of a department should be approved by a designated member or committee of the department, and in general the departmental policy on library acquisitions should be consonant with the procedures outlined in Appendix E.

C. Advising of Majors

The chairs of departments or designated members of the departmental staff shall advise students majoring in the department on choice of courses (including approved electives) and shall check degree plans of students majoring in their departments to assure that all degree requirements are being met. The chair's approval is needed on any non-Centenary program added to the degree plan, such as plans for summer school courses, study abroad, or supplementary programs.

D. Personnel Changes

In consultation with the other members of the department, the chair will submit written recommendations to the Provost and the Faculty Personnel Council on any personnel changes including promotions, load adjustments, retirements, release, leaves of absence, and new positions.

E. Faculty Recruitment

The need for each position, whether a new or a replacement position, shall be established by the Provost in consultation with the appropriate departments and the Faculty Personnel Council. After the need for the position has been established and approved by the President, the search will proceed as fol

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