Appendix C: The Faculty and the Library

Borrowing

Faculty members should use their Centenary ID for checking out library materials. Faculty members may borrow circulating books for up to the duration of the academic year. However, borrowed materials should be returned as quickly as possible. The library may also on occasion call in materials that either have been requested by other borrowers or are needed for reserve. At the end of each semester all faculty members are sent a list of books charged to them with a request to return those no longer in use and to renew those still needed.

Faculty members are expected to observe assigned time limits set for the circulation of strict reserve books.

Under normal circumstances reference books, periodicals, Cline Room materials, rare books, and computer media do not circulate. However, arrangements can be made for limited classroom use of these materials.

Use of the Library by Dependents

Spouses, children, and other immediate family members of faculty and staff may borrow material subject to the same rules that apply to Centenary students. The library requests that each faculty or staff member accompany a dependent to the library for an introduction to the staff prior to their first checkout of any library materials. Dependents will checkout all library materials under the Centenary ID account of their Faculty/Staff family member. For library security, a phone call may be made at any time to the faculty/staff member by the Circulation Desk to verify any use of a library account.

Reference Services

The access services staff provides many types of reference services. These include answering general and reference research questions, selecting books and periodicals, providing database instruction and mediating Internet searches. Providing subject research guides is a part of the Bibliographic Instruction classes that may be scheduled by appointment.

Interlibrary Loan Services

ILL/Document Delivery service is available through the Circulation Desk and the ILL Web page. All charges —photocopying, search and other fees — are paid by the individual borrower, or their department. The majority of interlibrary loans are free; however, a patron will be notified of any charges, before an ILL is completely ordered.

Copy Services

The library has one photocopying machine available on the main first floor for emergency faculty use at 10 cents per copy. Faculty departments may make departmental copies by contacting the Faculty Secretary.

Strict Reserve Items

Faculty are welcome to place any class materials on Strict Reserve at the Circulation Department. Faculty may bring personal items, copies of articles or use library materials. Each Faculty member should fill out a Strict Reserve form listing the type of reserve desired and length of time for the material to remain on reserve. Library books should be pulled from the shelves by the professor and brought to the Circulation Desk to be placed on Reserve by the Circulation staff. Due to lack of space, items cannot remain on reserve indefinitely. Please visit the library and re-reserve items prior to each semester.

Library Orientation & Bibliographic Instruction

Class library sessions are conducted by the Reference Librarian. Faculty should call the Reference Desk at #5058 or email refdesk@centenary.edu to schedule Bibliographic Instruction classes as soon as possible when the semester begins. The Reference Librarian provides specific research guides as a part of each Library Orientation & Bibliographic Instruction class.

Other Library Facilities and Resources

The Pierce Cline Room, located in the Magale Library basement, is the primary office of the Centenary College Archives. The Archives house the official records of the College and the library's rare book collection. Holdings include volumes by Centenary faculty and alumni, and rare books in several subject areas, many of which are from the original Centenary library in Jackson, Louisiana. The Archives also contain literary collections of authors Jack London and Centenary alumnus John William Corrington, and are the official repository for several organizations, including the Louisiana Conference of the United Methodist Church and the North Louisiana Historical Association. Faculty, staff, and students are encouraged to use the facilities. Use should be scheduled with the archivist, as the Archives maintains a closed-stacks policy.

The Hurley Schoool of Music Library offers a large collection of scores, compact discs, phonograph records, videocassettes, and music reference books. It also has special collections, both print and recordings, in opera and musical theater. The library is open to the Centenary community as well as the greater Ark-La-Tex community. Scores may be checked out, although recordings and reference materials generally do not circulate. The Music Library contains a computer lab, listening carrels, a conference room, and a spacious reading and study area.

The Library's Six Computer Labs are all located on the main and basement floors of the library and contain 110 PCs with other multimedia equipment. The labs belong to and are maintained by the Information Technology Department. Only Centenary faculty, staff, and students with current IDs are allowed to use any of the equipment in these labs. Class lab reservations may be scheduled by completing the Online Lab Reservation Form located on the Magale Library web page.

The Theatre Screening Room on second floor contains a PC and multimedia equipment, and seats approximately 30-35.

The process through which new email accounts and passwords are allocated can be instigated via Human Resources, typically as part of the employment process. Problems with existing email accounts are resolved through the Information Technology Department.

Faculty Book and Periodical Ordering

The Director of the Library Services and the Learning Resources Committee divide the budgeted funds for general and departmental allocations. These allocations are to be used for the purchase of books, multimedia materials, microforms, etc. A separate budget line for journals is allocated by department and is used for the purchase of the most important and widely used journals in the various fields. Departments will be notified through their department chair when any journal cancellations are being considered. Evaluations of current, hard copy journal titles will be sent to all department chairs approximately every 3-5 years for cancellations or additions. The final decision to order or cancel a periodical is based on the following factors: the availability of funds, the need, appropriateness, and use of the item, shelf space, cost of binding, and access through one of the periodical indexing and abstracting services, or through one of the full-text electronic databases to which the library subscribes.

The faculty of each department is expected to select and request for purchase those items needed to support its departmental curriculum and research requirements. The selection policy to be followed has been distributed to all departments and schools. Additional copies are available from the library director.

Book orders may be submitted in any of several ways. Orders may be sent in the form of book lists, order forms, email lists, publishers' circulars, ChoiceReview cards or the ChoiceReview online service list, and the like. All orders must be approved by the department chair, or a designated representative. All funds must be encumbered by February 15. This allows time to order, receive, and pay for materials by the end of the fiscal year. Orders received after the February 15 cut off date may not be processed until after the start of the new fiscal year on July 1.

Last updated January 28, 2009.

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