Centenary > Provost > Faculty Handbook > Appendix G: Administrative Position Descriptions

Appendix G: Administrative Position Descriptions

A brief summary of the duties of various senior administrative officers of the College follows. This presentation is a summary of the duties of each officer and should by no means be considered a complete statement of the duties of each officer of the College. Each officer of the College performs other related duties incidental to the work described herein. Collectively, the senior administrative officers who report to the President and whose job descriptions are contained in Appendix G comprise the Cabinet.

President of the College

Job Summary:

The President serves as the Chief Executive Officer of the College reporting to the Board of Trustees and is responsible for the academic, administrative, and fiscal affairs of the College.

Essential Functions:

• Work closely with the leaders of administrative and educational divisions of the College, exercising such supervision and direction to promote their effectiveness.
• Preside over meetings of the Faculty, or authorize another to be the presiding officer.
• Serve as the official channel of communication between the Faculty, Administration, Students and the Board of Trustees and as the official spokesperson for the College
• Provide leadership for a comprehensive strategic planning process that emphasizes the educational aims of the College.
• Present an annual report to the Board of Trustees on the work and condition of the College and prepare recommendations for the consideration of the Board of Trustees.
• Direct the execution of all diplomas for degrees of the College.
• Sustain a strong affiliation with the United Methodist Church and represent the College at the Annual Conference of the United Methodist Church.
• Supervise the recruitment and selection of the faculty and administrative officers of the College.
• Direct the implementation of policies established by the Board of Trustees.
• Perform such other duties and functions as the Board of Trustees or the Executive Committee may from time to time assign.
• The President of the College shall have responsibility for administrative control of the College's intercollegiate athletic program.
• The President shall control the College's fund raising activities exclusive of any institutional-related foundations that are independent and separately controlled.

Provost and Dean of the College

Job Summary:

The Provost and Dean of the College serves as the Chief Academic Officer of the College. In the absence of the President, the Provost serves in the place of the President.

Essential Functions:

• Supervise academic departments, the Registrar's Office, the Library, Information Technology, Service Learning, Intercultural Affairs, the Meadows Museum, Marjorie Lyons Playhouse, and the Faculty Secretary.
• Maintain standards with respect to appointments, curriculum, teaching, and accreditation criteria.
• Develop new programs and new faculty positions.
• Oversee and coordinate searches for various faculty and staff positions.
• Coordinate and support faculty development.
• Adjudicate and develop effective responses to student, faculty, staff and parental complaints.
• Administer academic, academic support, and student support budgets.
• Encourage, initiate, support, and oversee proposals for extramural funding.
• Serve as a member of numerous College Committees.
• Oversee administration of the student honor code.
• Design and administer the institutional planning process.
• Oversee the reappointment, promotion, and tenure process.
• Represent the President, as needed, on official occasions.
• Promote and support student and faculty research.
• Approve/disapprove student academic petitions.

Vice President for Finance and Administration

Job Summary:

The Vice President for Finance and Administration serves as the Chief Financial Officer of the College. The Vice President exercises management and administrative direction over designated College financial and operational programs to include planning, development, implementation, and coordination of business and financial programs, policies, and procedures.

Essential Functions:

• Formulates current and long range financial plans, forecasts and analyses for presentation to the President and Board of Trustees; provides assistance and advice to the President on financial and business matters, controls, surveys, schedules, and studies.
• Signs checks for all funds of the College; serves as liaison with legal counsel on most non- academic matters and lawsuits and serves as interface with the Board of Trustees Business Affairs Committee.
• Directs, coordinates, and administers the actives of campus dinning, the Bookstore, summer non-academic programs, Facilities Management, Campus Security, the Post Office, Property Management, Financial Affairs, Risk Management, Payroll, non-academic personnel, and special projects.
• Provides administrative direction to supportive management personnel and monitors the scope of activities to insure compliance with internal and external obligations.
• Negotiates major contracts with regard to services, lease of property or facilities, and the sale or purchase of real estate.
• Directs the preparation of major financial reports and analyses reflecting progress, adverse trends and recommendations or conclusions.
• Plans and conducts conferences with management staff to ensure compliance with established procedures and directives.
• Directs a variety of personnel actions to include, but not restricted to, hiring, merit recommendations, performance appraisals, promotions, transfers, vacation schedules, dismissals, and policy interpretations.

Vice President for Development

Job Summary (to be updated):

The Vice President for Development serves as the chief admissions, student financial aid, public relations and development officer of the College. A secretary as well as the Directors of Admissions, Development, Public Relations, and Student Financial Aid report to the Vice President for Development.

Essential Functions:

• Plan, coordinate and execute programs that optimize support of the College, including the development and oversight of comprehensive programs in the following areas:
  • Annual giving from alumni, parents, friends and corporations
  • Church relations
  • Corporate and foundation relations
  • Planned giving
  • Prospect research
  • Public relations
  • Sponsored research.
• Plan, coordinate and execute specialized as well as comprehensive fund-raising campaigns:
  • Systematically screen and rate prospects
  • Maintain an inventory of institutional needs and costs
  • Develop campaign case statements
  • Develop solicitation strategies
  • Coordinate and make prospect solicitations.
• Plan, coordinate and execute programs that optimize support of the College, including the development and oversight of comprehensive programs in the following areas:
  • Develop and implement an admissions and student financial aid model for the purposes of planning and budgeting
  • Coordinate the institutional recruiting and admissions plan
  • Administer the admissions standards of the College
  • Engage in research activities associated with recruitment, admissions and retention
  • Participate in institutional retention efforts and plans
  • Participate in the work of the Enrollment Management Committee and the Academic Policy Council.
• Work with other executive officers, Trustees, members of the faculty and staff, students, alumni, parents and friends to advance the interests of the College.
• Complete other tasks assigned by the President.

Vice President for Enrollment Services

Job Summary:

• Responsible for the leadership and management of undergraduate admissions and financial aid to meet the College's strategic goals and initiatives.

Essential Functions:

• Develop a strategic plan to increase undergraduate student enrollment to 1200 within the next five years.
• Develop and implement an institutional financial aid plan including ways to maximize new student enrollment and net tuition revenue.
• Create an enrollment projection process to regularly predict retention of current students and enrollment of new students that will monitor total enrollment for each fall. This system would coordinate the efforts of various offices to be sure we are keeping a close watch on the total enrollment prediction.
• Serve as a member of the President's Cabinet and assume leadership of committees whose primary focus is enrollment management. Represent enrollment management on various campus committees and at meetings.
• Supervise the Dean of Admissions and the Director of Financial Aid and provide for professional development of staff.
• Ensure the administration of annual operating budgets for undergraduate admissions and financial aid.
• Ensure the collection, analysis, and interpretation of marketing and admissions data to determine trends, to establish goals and strategies, and to create new student markets.
• Refer to recent research findings from external consultants for background data, analysis, and recommendations.
  regarding financial aid and enrollment.
• Provide for regular reports on new student enrollment and other reports as requested.
• Collaborate with key administrators in the planning and execution of strategic initiatives.
• Contribute to the attainment of College-wide goals.

Vice President for Student Development

Job Summary:

• The Vice President for Student Development is responsible for providing leadership, management and supervision for student life programs and personnel, student services programs and personnel and religious life programs and personnel, for working to respond to students' needs and for fostering institutional development. The Vice President of Student Development reports to the President of the College and is a member of the President's Cabinet and Planning & Policy Advisory Council.

Essential Functions:

• Strives to complement the mission and the goals of the College by providing a variety of programs, activities, and services that enhance the educational experience of students while promoting a sense of community among students, faculty, administration and staff.
• Provides leadership for the departments of Student Service, Religious Life and Student Life and a comprehensive array of student services and student development programs.
• Implements evaluations of direct reports, programs and projects within student development units.
• Assesses and evaluates the quality and effectiveness of student life/development programs.
• Assumes leadership and responsibility for establishing an environment which promotes respect for students, faculty and staff and recognizes initiative and excellence.
• Promotes cooperation, collaboration and partnerships within student life offices and between student life units and other campus offices.
• Promotes a student-centered philosophy and focuses student development initiatives on successful student outcomes.
• Serves as a member of the President's Cabinet and Planning & Policy Advisory Council.
• Serves on or is represented by appointee on a number of committees as directed by the President.
• Serves as the Division's chief budget officer and is the Division's representative on all student related capital facilities projects.

Last updated January 9, 2012.