Policy 3-94: Equipment Purchases

It is in the best interests of Centenary College that equipment purchased with college funds provide the maximum return on the institution's investment. This assumes that the equipment:

  1. is consistent with the mission and available resources of the college;
  2. incorporates the necessary technology for the tasks the equipment is intended to perform;
  3. is of a type and manufacture that is reliable and sufficiently compatible with institutional equipment standards;
  4. can reasonably be technically supported on campus;
  5. is purchased at the best available price and/or under optimum guarantee provisions;
  6. will be shared, where feasible, between campus units with a common need.

All equipment purchases: All equipment purchased with college funds, whether generated internally or externally, shall be inventoried and, where feasible, labeled as property of Centenary College. Acquisition of equipment shall proceed under established college policies administered by the Business Office.

Academic and academic support equipment: Disposition, relocation, alteration, or substantial change in use of equipment intended for instructional, research, or academic support purposes is subject to approval by the Office of the Provost. For the purposes of this policy, audio-visual equipment, including TVs, VCRs, and related items are defined as instructional equipment.

Computer-related equipment: All orders for computer-related equipment requiring a purchase request (priced $250 and over) must be pre-validated with the signature of the Director of Computer Technical Services or the Director of Academic Computing in the Computer Center, certifying that the above criteria for equipment purchases will be met. Budgetary authorization of the purchase shall proceed according to existing policies established by the Business Office.

Other equipment: Disposition, relocation, alteration, or substantial change in use of all other equipment is subject to approval by the Office of the Vice President for Finance and Administration.

Login