Policy 9-94: Allocation of Space in Physical Facilities

All land and physical facilities, when acquired or constructed under authority from the Board of Trustees, is registered and carried in the property inventory of Centenary College. The college, in turn, allocates space in the inventory to academic and administrative units on a long- or short-term basis in response to the overall needs of the institution.

The Vice President for Finance and Administration has responsibility for the construction and renovation of facilities as well as maintenance and repair of facilities in the college inventory. All decisions on use of space are subject to approval by the President; in practice, however, space within individual facilities is allocated to academic departments and administrative offices under delegated authority from the President, as follows:

Academic and Academic Support Facilities

Administered through the Office of the Provost, which may further delegate authority over facilities under its jurisdiction, as necessary.

Other Space

Administered through the Office of the Vice President for Finance and Administration, which may further delegate authority over facilities under its jurisdiction, as necessary.

Requests for new space or revisions of existing space shall be accompanied by a justification for the need and submitted to the President via the Provost (academic and academic support facilities) or the VP for Finance and Administration (other facilities), as appropriate. The merits of the request shall be weighed against competing institutional needs by the President and then referred to the appropriate administrative office for final disposition.

All changes in allocation of space shall be recorded by the Office of the VP for Finance and Administration, which maintains a current inventory of assigned spaces.

Adopted, December 15, 1994. Last updated July, 1999

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