Online Elections Information
As a courtesy to SGA and RHA, the web development office runs Centenary's online nomination and election system. To help the process run smoothly, you'll need to provide a good deal of information about your election event prior to the event » email.
Arranging for an Online Election
Needless to say, you need to be part of the Centenary community to avail yourself of this service. Note that we provide the elections systems as a courtesy, not a part of our regular duties. With that in mind, please be thoughtful and get in touch with us about your election event sufficiently in advance of your intended date. "Sufficiently" means more than a few days — more than a week, generally.
To get started, read this document, and then send a request (via the job request form) that outlines the dates and general details of election. Once you've submitted your request, we'll communicate further and you can provide additional information (anything on the list below that you didn't cover in the request).
Again, be sure to read through all of the considerations mentioned below before you get excited and do anything.
- nomination and election start/end dates
- the sponsoring organization
- contact information for the person in the organization responsible for coordinating with me
- ballot information — e.g., offices open for election as well as specific voting rules, instructions, winning criteria per office, and, of course, candidates
- any rules, regulations, or information you want visible when voters log in to the election
- how the winner(s) are determined
If your election is not meant to be open to the entire Centenary population, you'll need to arrange to provide me a list of eligible voters. This list needs to include the eligible voters' Centenary email addresses (the "@centenary.edu" does not need to be included), and any relevant criteria — residence hall or year, for example.
The list should be in the form of a Excel spreadsheet or Access database. If different ballots and offices have different lists of eligible voters , you need to included a column in your data which provides the distinguishing characteristics. For example, in SGA Senate elections, students may only vote for Senators that match their own year-classification; in this case, I'd need a column in your spreadsheet that identifies Suzy Q. as a Junior or a Senior.
You will probably need to work with someone in the Student Life or Residence Life office to obtain this list. In many cases, you may need to put them directly in touch with me.
It is typical for student organization elections to allow for online self-nominations. Even if it doesn't strike you as a necessary component of your election event, you'll still need to stage online nominations for any elections that involve selecting people from a limited ballot.
To be clear: even if you use some other process for obtaining nominations (e.g., petitions), it's almost certain that you'll also need to arrange for your would-be candidates to self-nominate using the online nominations systems. In certain cases, e.g., popularity selections like homecoming and pacesetters, an alternative approach may be appropriate, but you'll need to work out the details with Web Developer.