Centenary College of Louisiana reopened in Phase II of the “State of Louisiana’s OpenSafely Plan.”
Magale Library has remained closed to regular usage. Currently, students, faculty, and staff can access Magale by appointment only.
A plan to implement social distancing and safety protocols in the John F. Magale Memorial Library as additional Phases unfold:
Safe use of facilities
Magale Library capacities and access will be limited to follow CDC Guidelines for Coronavirus (COVID-19) and Your Health, and Considerations for Institutions of Higher Education (IHE) and Personal Safety Guidelines for Centenary Community Members and Guests. Patrons in any area of Magale Library will also comply with campus policy regarding social distancing and use of masks.
During the fall semester, library access will be limited initially to Centenary College students, faculty, and staff.
Building Occupancy Estimates
Facilities has recommended 50 patrons on the first and 50 patrons on the second floor. Basement recommends 30 per classroom (120). Total during the day of 220.
Door counts will be monitored and operating hours may evolve over the course of the semester, to balance student need and the need for cleaning and staffing.
MAGALE LIBRARY HOURS
MONDAY – THURSDAY 8AM-8PM
CENTENARY ARCHIVES and SPECIAL COLLECTIONS HOURS (M-F, 9AM-5PM)
In-person use of materials is available by appointment for Centenary students, faculty, and staff. Remote assistance is available for the Centenary community and the public. To schedule an appointment or request remote assistance, email firstname.lastname@example.org or call 318.869.5462.
HURLEY SCHOOL OF MUSIC LIBRARY
MONDAY – THURSDAY 8:30AM-8PM
Please make sure you have read all the information on the Centenary College website concerning the Return to Work Guidelines. Many employees in Magale Library work in closed, single, office spaces; therefore, large, work spaces will remain closed or locked and accessible only to employees whenever necessary. Staffing will be kept localized in their own workspaces in order to maintain social distancing while maintaining the highest levels of library service. All employees should follow Centenary College’s Workplace Procedures and Guidelines. Please avoid using other employees’ equipment (phones, desks, computers, etc.). Clean your work areas regularly with the library’s COVID Safe Kit which includes disinfectants and rags, especially after guests have left your space.
Magale Library will be receiving 21 student workers from Financial Aid. Signing up for work hours will be done as in past years; no more than two workers in the same time slot. Each worker on a shift will have their own area behind a safety Plexiglas barrier.
Traffic Flow Management; Entrances and Exits
Supporting College social distancing guidelines, library access will be limited to Centenary students, faculty, and staff wearing masks during the fall semester. Any other outside guest must request an appointment with the individual they need to visit.
- Entering and exiting the building – Patrons will enter through library front doors keeping to the right side and exit by the opposite library front doors, as they usually do. This has been the norm for many semesters.
- Maximum occupancy -- 50 on the first and 50 on 2nd floor as most is circulation space. Basement 30 students and faculty per classroom. THE WAY OF COUNTING, NOT YET ESTABLISHED.
- Elevators – Campus recommendations is ONE OCCUPANT at a time. The EXCEPTION will be for students, faculty, or staff who need assistance going from one floor to the next, then TWO OCCUPANTS.
- Stairwells – Signage at entrances to stairwells in Magale will reinforce the general social distancing advisory to maintain a minimum of six feet of space between people. If permitted, stairwell doors will be propped OPEN during the day to eliminate high-touch spots. These doors will need to be closed when the library is closed for fire safety.
- Walkways – THIS HAS NOT BEEN ESTABLISHED YET. In areas of high patron traffic, walkways and direction of travel will be identified using floor arrows and signage KEEP RIGHT.
Where possible, furniture will be more widely dispersed to support social distancing.
- Tables – The majority of tables will remain unchanged; some tables will be moved to allow more space between or around them.
- Study Rooms – N/A.
- Study Carrels – The majority of study carrels will remain unchanged; some carrels will be moved to other areas in Magale to allow more space around them.
- Information Commons (Reference) —Tables in this area will remain unchanged, but with one chair only for student research collaboration.
- Collaboration Station/Multi-Media Commons – Two chairs have been designated here.
- Comfy Chairs – Comfy Chairs will be dispersed with no more than three chairs per grouping, and with each grouping spaced at a minimum of six feet from other groupings.
- Water fountains – Magale has water bottle fillers/fountains that most students use regularly. Students please use your own safe water bottles.
- Printers – We have one printer for all printing by students, faculty, or staff. The printer can be moved closer to the circulation desk on the south side to allow students to pick up all printed materials, keeping student workers or staff from touching student articles. Sanitizing wipes will be made available for student workers to be instructed to clean the printer pick up tray several times per shift.
- Staplers and Paper Cutters – Staplers and paper cutters, which are normally available to students at the Circulation desk only, will be available during the fall semester. Sanitizing wipes and gloves will be made available, when needed, student workers will be instructed to wipe down staplers and other tools often. After a patron uses the paper cutter, a student worker will wipe it down.
- Desktop Computers (Lab C) – Research Computers in Lab C on the main area of first floor will be spaced in accordance with social distancing guidelines. Signs will be strategically placed to encourage students to wear masks while using the computers, wipes will be made available, and students will be asked to clean keyboards and mice before and after using them. IT will designate which computers to use or not use for students and faculty.
Labs, Classrooms, Conference Rooms, and Gathering Spaces
- Lab 1A (Classroom 25 reduced to 8+faculty) – Most classes are 30% with six feet and space for faculty 10 is about right out of 32. Once an optimal, safe occupancy rate and space usage plan is developed, computers and room furniture will be re-arranged accordingly. Copies of this plan will be maintained in the room for reference. A sign, noting maximum occupancy will be posted outside of the room. IT will designate which computers to use or not use for students and faculty.
- Lab 2A (Conference Room 8-10, Faculty & Staff Use Only) -- We will comply with campus recommendations regarding conference rooms.
- Lab B (Classroom 9 reduced to 4-5) – Most classes are 30% with six feet and space for faculty 10 is about right out of 32. Once an optimal, safe occupancy rate and space usage plan is developed, room furniture will be re-arranged accordingly. Copies of this plan will be maintained in the room for reference. A sign, noting maximum occupancy will be posted outside of each room. IT will designate which computers to use or not use for students and faculty.
- Screening Room (Classroom 35 reduced to 9+faculty) -- Most classes are 30% with six feet and space for faculty 10 is about right out of 32. Once an optimal, safe occupancy rate and space usage plan is developed, room furniture will be re-arranged accordingly. Copies of this plan will be maintained in the room for reference. A sign, noting maximum occupancy will be posted outside of each room.
- Student Resource Center (Classroom 24 reduced to 6+faculty) – SRC is usually used as a study area in the evenings. Once an optimal, safe occupancy rate and space usage plan is developed, room furniture will be re-arranged accordingly. Copies of this plan will be maintained in the room for reference. A sign, noting maximum occupancy will be posted outside of the room.
- Webb Room LB (Conference) – Facilities will make campus recommendations regarding conference rooms. A sign, noting maximum occupancy will be posted outside of the room.
- Magale Library Porch and Patio (Gathering Space) – Porch tables and chairs will be arranged by Facilities to encourage social distancing and signs will be posted to remind students of campus, outdoor space protocol.
- Magale Library Break Room – Librarians will comply with campus recommendations regarding kitchens and break rooms. A sign, noting maximum occupancy will be posted outside of the room.
Assessment of the Needs for Protective Barriers
- Magale Library – The following Plexiglas barriers 32 X 36 (5) and 32 X 48 (1) are installed in service areas at the circulation desk and information commons (reference) desk.
- Hurley Music Library – Plexiglas barrier should be installed at the circulation desk and other areas requested by the library director for maximum safety.
Signage will be added to the following service points and high traffic areas:
- Comfy Chairs and coffee tables– "This furniture has been placed to support social distancing guidelines. Please maintain at least 6 feet between yourself and others" at all times.
- Computers and Labs – instructing students to wipe down keyboards and mice before use/leaving.
- Conference room and classrooms – Facilities will be designating maximum capacity signs.
- Elevators – Campus recommendation is ONE OCCUPIANT at a time. The EXCEPTION will be for students, faculty, or staff who need assistance going from one floor to the next, then TWO OCCUPANTS.
- Entrances Libraries and all internal spaces – designating maximum capacity signs
- Entrances/Exits – designating traffic floor
- Furniture – "This furniture has been placed to support social distancing guidelines. Please maintain at least 6 feet between yourself and others."
- Hand sanitizing stations – reinforcing proper use of sanitizer
- Information Commons Desk – appointments can be made for accessing Reference Librarian when needed.
- Restrooms – signs to encourage hand washing and the reporting of supplies status, like "Please help us keep these supplies stocked" with an email address, or a URL to submit a form.
- Stacks – designating traffic flow; instructions on “Please place used materials on carts rather than reshelving them.”
- Stairways – reinforcing the 6-foot social distancing guidelines and Entrance and Exit stairs.
- Study rooms – N/A
- Water bottle refill stations – floor decals will designate 6-foot social distancing when waiting for water station access
Sanitation, Cleaning and Disinfecting
All touch points, including but not limited to door handles, elevator keys, stair handrails, tables, keyboards, and counter tops, including those at circulation and information commons desk, will be cleaned several times through the course of the day by housekeeping and deep cleaned each at some point during the week. Library hours may be modified or adjusted over time to allow time for this cleaning. Additional waste bins will be added and dispersed throughout all libraries to provide for disposal of sanitizing wipes.
Personal Protective Equipment (PPE) Needs:
- Face Masks – Must be worn by anyone while in the presence of others on campus. Please be familiar with Centenary’s Personal Safety Guidelines for Centenary Community Members and Guests. Magale Library requires patrons to wear a mask at all times. Students will be expected to bring and wear their own masks. Patrons will be asked to leave the library if not wearing a mask.
- Gloves – Gloves for library and student employees whose work requires handling materials that have been touched by the public, such as returned library materials, or when sanitizing anything. Gloves are not required for patrons.
- Plexiglas Barriers – At service points such as circulation and the reference desk, there will be barriers to provide added safety, while allowing for communication and the transfer of materials, as necessary.
- Hand Sanitizer – Multiple dispensers will be placed at service points. If possible, a bottle of hand sanitizer should be available at each employee’s desk.
- Sanitizing Wipes for Employees – All of those who work in Magale Library, and other libraries on campus, and who use shared spaces, including restrooms and the staff lounge, should sanitize all of their touchpoints, prior to leaving those spaces.
- Sanitizing Wipes for Patrons – Patrons will be provided wipes and encouraged to sanitize frequently touched surfaces and objects such as tables, carrels, chairs, keyboards, mice, and computer touch screens. Our recommendation is to have sanitizing wipe stations, every 6-8 tables or at minimum 3-4 stations per floor, preferably, or in conjunction with hand sanitizer stations.
- Custodial and Student Worker Support – Custodial support will be available several times throughout the day to wipe down heavily used areas. Student workers will be asked to wipe down heavily used areas just before closing time. All touch points, should be cleaned several times through the course of the day and deep cleaned each evening or night.
- Hand Soap – Supplies of soap and hand towels in restrooms in particular, but also in employee areas, will need to be maintained throughout daily operating hours. On a practical basis, this will likely require library employees to monitor and restock these supplies at certain times. Adequate supplies will need to be available, at all times, for this purpose.
- Waste Bins – Bins will be needed under each sanitizing wipe station. Additional receptacles placed throughout the building will encourage self-clean-up and help to prevent transmission, but will require additional person-hours to monitor, empty, and to replace liners.
- Masking Tape or Vinyl Discs – Maybe used to help maintain social distancing around tables and service desks.
Program or Service Adjustments
- General Collections – The library collections in Magale will be browsable. Through signs posted throughout the stacks, students will be instructed not to reshelve items that they handle and to place them on conveniently positioned book carts for wiping down and reshelving. If students, faculty, or staff do not wish to browse the shelves, they will have the option of looking through the electronic catalog and sending the bibliographic information to any of the librarians through email by clicking on the “Contact Us” link that is on the main Magale Library website. Any librarian will help you with your book retrieval. It will also be possible to arrange curbside pick-up as needed.
- Orientation – Magale Library New Faculty Orientation will be offered to all new faculty by appointment only. Faculty (2-4) can come together for one meeting, or a faculty member can request a special appointment at their convenience to learn about Magale Library, its collections and a short tour.
- Physical Item Check-out – Patrons will check out circulating items at library circulation desks. Two students will staff the circulation desk in Magale with workspaces placed 6 feet apart. Plexiglas barriers have been installed on the circulation desk to provide additional protection between library student assistants and patrons. Circulation student assistants will scan current ID cards and book barcodes using a hand held scanner (e.g., they will not need to handle these items in order to scan them). Security gates can be deactivated in the library during the fall semester so that items do not have to be desensitized, which will eliminate another materials handling task.
- Physical Item Return – All physical items, including those for other libraries on or off campus can be returned in the external book drop or dropped off in the RETURN BOOKS HERE box available at the Circulation desk. Per Northeast Document Conservation Center (NEDCC) recommendations, returned library books will be quarantined in a designated area in the Technical Services (Rm. 103) area before being checked in. After quarantine of 72 hours, these items will be returned to the stacks or returned to the loaning library via the state-wide courier service. Note: this may result in longer turnaround times for library materials.
- Research Assistance – All research assistance may be in person by appointment only, virtual or asynchronous via email, Zoom, and/or phone. Magale Librarians are working on being able to have a personal chat online software available soon.
- Research Instruction – unless in-person, synchronous sessions are required due to the nature of assignments, materials, etc., all research instruction can be virtual or asynchronous.
- Reserves – Faculty will be encouraged to utilize electronic course reserves when possible. All remaining physical reserves will be housed, checked-out, and returned to Magale and will be cleaned and/or quarantined according to NEDCC recommendations. Note: this may result in longer turnaround times for these materials.
Faculty may scan and post reserve materials as articles, or book chapters on Canvas to be accessed as needed by their students.
- Whiteboards – will be wiped down by student workers after classes daily. Faculty supply their own markers, as usual. If requested, students will be provided a sanitizing wipe and allowed to wipe whiteboards down before use.
- Student Meetings – Many library employees have roles requiring individual meetings with students including, but not limited to, teaching, advising and mentoring. These meetings will take place remotely.
- Hours – Magale Library was open 79 hours a week. For the Fall 2020 Semester Magale is open 63.5 hours a week, until 8PM Sunday – Thursday, and 4:30PM on Friday. A final decision regarding hours will be made in late July, we anticipate beginning the school year with the following reduced service hours:
Magale Regular Hours
SUNDAY 1PM-8PM MONDAY – THURSDAY 8AM-8PM FRIDAY 8AM-4:30PM
Hurley School of Music Library
MONDAY – THURSDAY 8:30AM-8PM
Archives and Special Collections Hours
By appointment only (M-F, 9-5) to
Centenary College students, faculty, and staff, and outside researchers.
Partners housed in the Magale Library, include Department of Information Technology and Service Center, faculty for the History/Political Science and Sociology Departments, and Student Resource Center.
Department of Information Technology and IT Service Center
Furniture and Technology
The majority of the IT Department and Service Center is contained in offices that are set apart from the main areas of Magale Library. In the fall, the IT Service Center will encourage and facilitate some remote assistance and support. However, much of this work requires face-to-face interaction. In these interactions the IT Service Center will comply with campus policy regarding social distancing and masks in academic spaces.
The PIT inside the IT Service Center is where technical computer work is done. It is made up of two open rooms that usually contain only one or two technicians available at once, and they will be social distancing apart, as desks and work tables are already spaced more than 6-feet apart.
Social Distancing and Masks – Department of Information Technology will be following Centenary’s Personal Safety Guidelines for Centenary Community Members and Guests by wearing masks in the presence of others on campus. IT personnel are aware that Magale Library requires patrons to wear a mask at all times if not in their office spaces.
8:00AM to 5:00PM are the hours for the IT Department.
Program or Service Adjustments
- Appointments -The campus is asked to put in request tickets by using the IT Service Request Form to ask for IT Service or ask questions of IT staff.
- Service Desk Staffing – A student worker will be sitting at the service desk in the PIT if they are not out with a IT Tech on a work call. At that time, the student workers will also be helping with Walk-ins.
- Walk-in consultations -- will be conducted as necessary in compliance with campus policy regarding social distancing and masks in academic buildings.
- Having walk-in visitors -- enter the front door of the Magale Library and proceed to the IT area for IT services. A visitor to the IT area will exit through the Technical Services Room 103 is being investigated.
- Hand sanitizer – Hand sanitizer will be available if needed.
Furniture, Technology, and Traffic Flow
- Entering and exiting the ITS Center – Customers enter through the Magale Library front door to IT entrance in the back hall; exit through Tech Services and back door of the library on the Mickle Hall side.
- Cleaning Equipment – Alcohol wipes only are recommended for their equipment. Alcohol or other electronic friendly wipes for computer labs. Equipment wiped at counter before and after being worked on.
- Remote Work – Not known – In Phase II, at risk, full time IT Service Center Staff have been encouraged to work remotely when possible.
- Face-to-Face – Face-to-face assistance will be held by appointment only
- IT Service Center Student Tech Training – student employee(s) training will take place as usual in the IT Center.
Faculty Offices for the History/Political Science and Sociology Departments
Furniture and Technology
The majority of the faculty offices for the History/Political Science and Sociology departments are on the second floor of Magale Library, near the Student Resource Center. The second floor offices are single desk offices, set apart from the library, and all contained down a hallway. Single chairs are outside each office where waiting students can sit until they are called inside each office. This is not a high traffic area of Magale library.
A couple of History department faculty have offices in the Magale Library basement. These offices are also single desk offices, set apart from the library. Faculty have received cleaning supplies to keep their areas clean and disinfected.
Social Distancing and Masks – Departments of History/Political Science and Sociology will be following Centenary’s Personal Safety Guidelines for Centenary Community Members and Guests by wearing masks in the presence of others on campus. Faculty are aware that Magale Library requires patrons to wear a mask at all times if not in their office spaces. Each office and the furniture, with computer will be kept clean by the faculty member who resides there.
Office hours for faculty vary.
Program or Service Adjustments
Services to students and other faculty vary.
Student Resource Center
The Student Resource Center is a glass enclosed room that is open for student study at any time during the day and evening hours. A faculty member in the History/Political Science, or Sociology departments might have a class meet there for a classroom change.
The SRC has no high traffic or special equipment that would require unique cleaning protocols; however, it will be on the housekeeping list to be cleaned 2-3 times daily and re-cleaned when librarians or student workers see students regularly using this area.
Furniture, Technology, and Traffic Flow
- Hand sanitizer – Hand sanitizer will be available at a number of points on second floor
- Student Requests – For cleaning materials can be requested at the Circulation desk
- Librarians will keep watch on this area to make sure it is cleaned and sanitized regularly.
- Housekeeping will also have this area on their list of library areas to clean several times daily.
Can be used during library hours.
Supporting documents/sources or web links that provided foundational information for recommended plan.
“CDC Guidelines for Coronavirus (COVID-19) and Your Health,” Center for Disease Control and Prevention, https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
“IT Request Form,” Centenary College of Louisiana website, Show me more for… “Links for Faculty and Staff,” “IT Department,” IT Service Request,” https://www.centenary.edu/directories/offices-services-directory/information-technology/
“Contact Us,” Centenary College Louisiana, Magale Library website, https://www.centenary.edu/library/contact-us/
Email questions and answers regarding building and lab occupancy capacities to Chris Sampite, Director of Facilities, Centenary College of Louisiana.
“Considerations for Institutions of Higher Education (IHE),” Center for Disease Control and Prevention, https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/considerations.html .
“Proposed Fall Semester Building Reopening and Operations Plan, Furman University Libraries – Library Reopening Task Force: J. Colvin, C. Mills, J. Quinn, S. Salzman, pp. 15, June 22-25, 2020. Used as a model for guidelines or template for the Magale Library Proposed Fall Semester 2020 Building Reopening and Operations Plan by Christy J. Wrenn.
“3.5 Disinfecting Books and Other Collections,” Northeast Document Conservation Center (NEDCC), https://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.5-disinfecting-books .
“Personal Safety Guidelines for Centenary Community Members and Guests,” Centenary College of Louisiana website, “COVID-19 Information,” “Human Resources,” “Return to Work Guidelines,” https://www.centenary.edu/directories/offices-services-directory/human-resources/return-to-work-guidelines/personal-safety-guidelines/ .
“Return to Work Guidelines,” Centenary College of Louisiana website, “COVID-19 Information,” “Human Resources,” https://www.centenary.edu/directories/offices-services-directory/human-resources/return-to-work-guidelines/ .
“Workplace Procedures & Guidelines for Centenary Employees,” Centenary College of Louisiana website, “COVID-19 Information,” “Human Resources,” “Return to Work Guidelines,” https://www.centenary.edu/directories/offices-services-directory/human-resources/return-to-work-guidelines/workplace-procedures-and-guidelines/