Effective Date: June 1, 2009
The purpose of this policy is to standardize the conditions under which an employee may be granted a payroll advance.
A payroll advance may be granted to any regular employee when circumstances defined as unforeseen, unplanned and unavoidable require a staff member to secure funds on short notice and the employee has exhausted all other reasonable sources of financial relief.
1. To receive an advance the employee must submit a completed Payroll Advance Agreement to his or her Division Executive for approval. In the written request, the employee must provide sufficient detail so that the nature of the situation is clear. Disclosing confidential information is not required.
2. The signatures of the employee requesting the advance, the division executive (or designee) and the Vice President for Finance and Administration are required on the Payroll Advance Agreement for processing.
3. An Accounts Payable check will be issued through the Business Office as soon as possible after approved documents are sent to the Payroll Department for processing. The Payroll Department will initiate this process with the Business Office. The check can be picked up by the employee in the Payroll Department or delivered campus mail.
Last updated June 1, 2009
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