Below are policies pertaining to the Magale Library. 

Magale Library Policies

Alumni Privileges Policy

Alumni may visit and use ALL Magale Library materials anytime Monday-Friday between
8:00am and 4:30pm.

Alumni library privileges and guidelines are as follows:

Guest Sign-In

All alumni are required to sign in and present a current ID at the Guest Sign-In log upon entering the library.

Borrowing Privileges

All Alumni Association Members must present a valid Alumni Membership Card and a photo ID to the librarian on duty and complete an Application of Use form in order to receive a library borrower’s card. Please contact the Office of Alumni Relations to obtain an Alumni Membership Card.

Alumni must be in good standing with Magale Library prior to being set up with a borrower's card.
NOTE: Processing of your new borrower's card application may take up to 48 hours.

Alumni must show their alumni membership card, borrower's card, ID, and Sign-In each time you enter Magale Library.
Please stick to the use of Magale during the designated daytime hours of
Monday-Friday (8am to 4:30pm).

With a borrower’s card and a photo id, alumni may check out 2 books at a time from the circulating book collection for 28 days. No media materials, periodicals or reserved items may be checked out.

Alumni have limited access to the materials in the Law Room. Alumni may request use of specific volumes at the Circulation Desk. The number of volumes retrieved will be limited to no more than three. The volumes must be used by the patron within sight of the Circulation Desk and may not be checked out.

Materials may be renewed once either by phone or in person.

If a current Centenary patron requests a book that an alumna has checked out, Magale staff will ask the alumna to return the material as soon as possible even if it has not reached its due date. If a book is recalled for class use or faculty reserve, it must be returned within 24 hours after notification.

Alumni are responsible for all late fees for overdue items and for all other fees charged for unreturned items. Fines accumulate on overdue books at $0.10 per day per book. Lost books accumulate overdue fines, plus cost of the book, plus a $15.00 replacement fee. Failing to pay all fines in a timely manner will result in a SUSPENSION of privileges.

NO Interlibrary Loans are accepted; however, with a parish library card you can request any book you need through your parish public library.

Cards are not transferable and may not be used by anyone other than the card holder. No privileges are extended to Alumni family members.

Computer Use & Photocopying

Two computers are designated for alumni to use for checking email and browsing the e-Library electronic card catalog.

Printing, wireless network privileges and access to subscription databases are strictly limited to current students only.

A coin-operated photocopier is available on the first floor.

Other Services and Resources

Alumni may use the study rooms; however, current Centenary students, faculty, and staff have “priority use” of study rooms over Alumni, especially during Prep and Finals weeks.

Additional Notes:
Alumni currently attending another Louisiana college or university may obtain a LALINC BORROWING CARD from their home institution which will allow book checkouts from any college or university in the entire state of Louisiana.

Alumni who are residents of Louisiana may obtain a library card from any public library branch in their resident parish. A public library card will allow remote access to library’s databases in order to conduct online research.

Alumni may also request Interlibrary Loan materials from their public library with a valid parish library card.

 

Art Gallery and Display Case Use

The following policy has been designed to promote access to Magale's Art Gallery and to ensure all shows in the Gallery in the front lobby reflect the library’s commitment to quality and scholarship.

Library exhibits must be approved by the Art Gallery Manager & Reference/Electronic Resources/Web Librarian. If you are interested, please contact (318) 869-5058.

Exhibits are planned well in advance. A specific day will be provided for delivery and installation of the work, and another day will be scheduled for removal of materials. These dates will correspond to the hours and days the library is open.

Each lender must sign a contract which will include the period of time the show is to be exhibited, the rules governing receptions, etc., and the commission the library receives on any of the items that are sold during the exhibit.

Exhibits will normally be approved for a display period of one month; however, exceptions may be made to extend shows beyond 4 weeks.

All exhibits must appear in a finished state. No unmatted or unframed works will be accepted unless specifically approved by the Art Gallery Manager. Materials hung in the library lobby must be hung on the rails provided. No glue, tape or tacks may be used to mount items directly to the library walls.

Any exhibit costs and publicity are assumed by the artist or sponsoring association.

No special lighting is provided except the library’s overhead lights in place. Signage for the exhibit is your responsibility. A price list is to be provided by the exhibitors to be kept at the Circulation Desk for any inquiries.

Monies for any sales will be kept by the Art Gallery Manager and turned over to the exhibitor at the end of the show, minus the commission. No work will be removed during the time the show is scheduled to run, even if a work is sold.

The library is not responsible for any valuable items placed in exhibit. Lenders are strongly advised to carry separate insurance on works that have a professional evaluation of worth attached to them for the duration of the show.

 

Building Access Policy

NO ONE IS ALLOWED IN THE LIBRARY BUILDING AFTER CLOSING OR BEFORE OPENING HOURS except authorized Library or IT staff. ALL LIBRARY EXTERNAL DOORS and ELEVATOR DOORS are to be kept closed and locked at all times.

Entrance into Magale Library is by activated Key Card ID only. Security Doors will remain closed and locked 24/7. Students, Faculty, and Staff must have a programmed Key Card to get through the security doors.

The Law Room

The Law Room, located in the library basement, is only open during library hours. Under no circumstances is anyone allowed into the Law Room after the library’s closing time.

Due to limited space, only Political Science majors conducting law/political science research are allowed into the Law Room at any time. Only those students given prior approval by the Chair of the Political Science program may utilize the Law Room.

Students accidentally locked in the Law Room after library hours are to call the Department of Public Safety (DPS) to escort them out. Students escorted out of the Law Room are not to reenter the Law Room until Magale Library re-opens the next day.

The Library Basement

Faculty have 24-hour key access to their offices in the library basement at all times.

No student or non-library staff member is to have access to the basement level of the library on the weekends or evenings unless special arrangements are made with a library staff member and with the consent of a faculty member.

Only authorized individuals (ie. political science majors) may utilize the Law Room. Access to the Law Room ends at library closing hours. See The Law Room section of this policy for more information.

Basement Level Classrooms

Classrooms are available ONLY during regular library open hours.

No student or non-library staff member is to have access to the basement level classrooms or computer labs on the weekends or nights unless special arrangements are made with a library staff member or with a faculty member.

NO ONE is allowed on any library floor after the library closes.

Scheduled testing requires specific arrangements with Facilities Services and DPS when the library Basement Level is needed.

Computer Labs

Computer labs are available only during regular library open hours.

NO ONE is allowed on any library floor after the library closes.

When a class or workshop is scheduled during non-library hours, the professor or Centenary staff member is required to make special arrangements with DPS for lab access. The computer lab will only be open for the pre-arranged, specified period of time.

Scheduled Special Events

When a College sponsored special event is scheduled during non-library hours, the college staff member is required to make special arrangements with DPS for library access. The library will only be open for the pre-arranged, specified period of time.

Scheduled testing requires specific arrangements with Facilities and DPS when the library or basement level is needed.

The library will be secured by DPS after any event during non-library hours.

Library Attic

NO ONE is allowed in the library attic at any time except with a library staff escort.

Technical Services Area (Room 103)

NO ONE is allowed in the Technical Services Area of the library between 4:30pm and closing time unless with a library staff escort.

Library Elevator

Elevator access is extended to disabled individuals ONLY. These individuals are escorted to the basement or to the second floor, and all doors are locked upon the escort’s return. When the individual is finished, they will call the library front desk and someone will escort them back to the main library floor.

All external library doors and elevator doors are to be kept closed and locked at all times.

Cell Phone Policy

There has been a dramatic rise in the number of cell phone conversations taking place throughout the library so the rules need to be clarified.

Everyone MUST turn their cell phones to "silent" or "vibrate" (no-ring) when entering the library building.

If you need to make or take a call, please move to the library lobby area where conversations will not disturb others.

Signs conveying this policy are posted throughout the library.

If you wish to report inappropriate cell phone use, contact a library staff member at one of the service desks. The library reserves the right to ask you to leave the library if you are using a cell phone in a prohibited area or disturbing others in any area of the library.

 

Centenary & Non-Centenary Patron Privileges

Magale Library reserves the right to deny use to any Centenary or non-Centenary patron who causes disruption in the library, either by unacceptable behavior or by tampering with the library collections. Refer to Patron Conduct Policy for more information.

Centenary Patrons

Centenary students, staff and faculty may check out circulating materials by bringing them to the Circulation Desk and presenting a current Centenary College ID card. Library accounts must be in good standing with no fines above $10 or bills for unreturned books. Verification of student enrollment is sent to the Circulation Department and must be used to create or renew a patron record.

Undergraduate Centenary Students: For undergraduates, borrowing privileges extend for the semesters enrolled. During the regular academic year this means from August to the May weekend of graduation. If an undergraduate is enrolled in an on-campus May Module, borrowing privileges are extended to the last day of the module classes. Any student enrolled in summer school has borrowing privileges for the period of summer school classes, normally June 1st to July 15th. An undergraduate who is a resident of Shreveport but not enrolled in either the May module or summer school does not have borrowing privileges until the beginning of the fall semester. When a student is engaged in a research project, the supervising faculty member can give written permission for that student to continue to have borrowing privileges over the summer.

All library materials checked out in April or December are due no later than the last day of finals. All video/DVD lending ceases three days before the beginning of finals. The exception to this occurs if a documentary or movie is assigned by the professor as a component of a final exam.

Graduate Centenary Students: Graduate students have borrowing privileges only for the semester in which they are enrolled. Thus, graduate students are always enrolled on a semester-by-semester calendar. If they are not currently enrolled in a class but are still in the program, they do not have borrowing privileges. Graduate students are also issued LALINC cards on a semester-by-semester calendar.

Full-time Faculty: Full-time teaching faculty have borrowing privileges on a year-round basis. Any materials borrowed by faculty, with the exception of Interlibrary Loan materials, are checked out for the entire year and can be renewed by request. None of the Magale Library materials should accrue fines on faculty checkout. Requests for early return of faculty checkouts can be conveyed to the faculty member when the materials have been requested by another patron. As with all transactions, the name of the person currently in possession of an item is never made public.

Full-time Staff: Full-time Centenary College staff have borrowing privileges as long as they are employed at the college. Their records must be renewed at the beginning of each new academic year. They have limited borrowing privileges and are liable for fines for any materials kept overdue or for the replacement costs for any materials not returned.

Borrowing library materials is a privilege and not a right. If a person is consistently returning library materials so late that the materials are billed out as permanently missing, an examination of privileges will be done by library staff in conjunction with the library patron. Any failure to return videos, or returning videos more than three days late and failing to pay fines when videos are returned, automatically revokes borrowing privileges for videos only. This does not affect the ability to check out reserve items or books.

There are no guest cards issued to non-Centenary persons, except by special order of the Administration.

Non-Centenary Patrons

Adjunct Faculty: Adjunct faculty have the same privileges as full-time faculty except that their loan period is limited to the semester during which they are teaching.

Archives User: An appointment with the Archivist is required for a visit to the Centenary Archives. The Archivist may escort a non-Centenary patrons to the Archives Room to pursue research. If archive materials are brought upstairs, the user must remain near the Circulation Desk to use the materials.

Centenary Board of Trustees Member: Members of the Board of Trustees may checkout items for the regular 28-day period.

Centenary College Alumni: All Centenary Alumni must present a valid Alumni Membership Card and a current photo ID to the librarian on duty and complete an Application of Use form before applying for a library borrower's card at the Circulation Desk. Borrowing privileges have limited check-out (including no interlibrary loans). Use of classrooms, and the screening room is not allowed. Two guest computers are set aside in the library on the first floor for checking email and doing research aided by the Reference Librarian on duty. For more information, see the Alumni Privileges Policy.

Classes/Groups (Non-Centenary): All non-Centenary class/group visits must be cleared ahead of time by contacting the Library Director at 318-869-5047. The requesting teacher must provide a written letter from their school librarian or administrator stating the need and purpose for asking to use Magale Library (all school resources exhausted). Final clearance to utilize Magale’s resources may require administrative approval. Once final approval for a non-Centenary class/group is granted, the class must be accompanied by a teacher, and all visitors must sign in and sign out at the Circulation Desk upon arrival and exit. As the guest book states: "The library reserves the right to deny limited use to any non-Centenary patron found to cause disruption in the library, either by unacceptable behavior or by tampering with collections or equipment". Non-Centenary group visitors may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or checkout privileges.

College Speakers/AcademicFellows/Departmental Guests: Centenary College speakers, academic fellows and departmental guests may use Magale’s computers and print materials in the library (no checkouts permitted) upon being issued a college ID by the Department of Security. Guests are asked to sign in at the Circulation Desk.

Dependents of Faculty, Staff, Students and Retirees: Dependents of faculty, staff, students or retirees have no checkout privileges and no computer or printer privileges. All must sign the guest book at the Circulation Desk upon arrival.

In-Coming Centenary Students: Having shown written confirmation from the Admissions Office, in-coming Centenary students must sign in at the Circulation Desk and are allowed to use the computers, but they have no checkout privileges.

LALINC Card Holder: Graduate students and faculty from other Louisiana academic institutions that present a current LALINC card and picture ID have limited checkout privileges (per written agreement), but have no computer usage.

Methodist Ministers: Methodist ministers may use Magale’s computers and print materials in the library (no checkouts permitted) upon being issued a college ID by the Department of Security. All Guests are asked to sign in at the Circulation Desk.

Other Local/Regional College Students: Non-Centenary college students need to sign in at the Circulation Desk and may use print materials in the open stacks, the photocopier and the snack machines. Non-Centenary college students have no checkout privileges and are not allowed use of computers, scanners, study rooms or the screening room. Exception: Upon presentation of a current valid college ID, Wiley College students may have access to strict reserve materials placed on reserve at the Circulation Desk by a Wiley College professor.

Prospective Students: Prospective Centenary student may use print materials in the open stacks, the coin-operated copier and the vending machines after signing in at the Circulation Desk. Prospective students are allowed a one-time use of the library computers for one hour.

Retired Emeritus Faculty: Retired Emeritus faculty have full privileges including checkout, computer use, interlibrary loan, etc.

Retired Centenary Staff: Retired Centenary staff have computer and email privileges, but no checkout privileges.

Short-Term Special Classes or Seminars at Centenary: When non-semester special classes are offered by Centenary staff or faculty, students may checkout strict reserve items placed at the Circulation Desk by the instructor. A Centenary-issued ID card must be presented to gain access to strict reserve materials. Students may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or other checkout privileges.

Special Guests of Administration: Guest cards may be issued to non-Centenary persons with approval of the College Administration. Approved guests may use Magale’s print materials in the library and may check out two books at a time upon being issued a guest card. Special guests may use the coin-operated copier and the vending machines. Our Special Guests of the Administration have the privilege of checking email and doing research on the two designated computers in Lab C and supervised by the Reference Librarian on duty. Some electronic databases do not offer guest permission due to institutional licensing agreements with electronic resource vendors. Guests are asked to sign in at the Circulation Desk.

Student’s Family: Current student’s family members may use print materials in the open stacks, the coin-operated copier and the vending machines. There are no computer or checkout privileges.

Theological Studies Center Students: Check-out privileges and computer use is extended for the length of the class only. Students must present a valid identification card issued by the college which indicates their enrollment in each class. Circulating materials will be due the day before the end of the class.

Tutee and Tutee’s Family: Students and their families who are part of Centenary’s tutoring or Adult Literacy program are welcome to have lessons in the library. They need to sign in at the Circulation Desk. No checkout or computer privileges are allowed. No use of special rooms, computers, or computer classroom for tutee or family. Tutoring may take place at a table on the first floor (outside of Quiet Zone) or on the second floor (outside of study rooms or the Student Resource Center).

Under College Age: High School students may use the print materials in the open stacks. They may NOT use the computers for research or expect any assistance from the Circulation Desk. Younger than high school students must be accompanied by an adult. All must sign in at the Circulation Desk stating the reason for their need to do research at Magale.

Edited 09/2016 cjw

 

Collection Development Policy

John F. Magale Memorial Library

Centenary College of Louisiana

Collection Development Policy 2015-2016

 

Following is the stated Collection Development Policy of Magale Library.  This policy is simply a written statement of past policies and practices.  In no way does it differ from past unwritten policies. This policy statement has been reviewed, revised and approved yearly by the staff of Magale Library.

Magale Library Collection Development Policy 2015-2016 (rev.)

The John F. Magale Memorial Library is a service agency of Centenary College of Louisiana.  It plays a major role in the College's endeavor to achieve its stated purpose and mission.

The collections of Magale Library must be balanced with respect to points of view and subject content and must be wisely selected.  The functions of these collections are to:

  1. support the curriculum with materials in those subjects taught at Centenary;
  2. provide a basic collection aimed at the development of a “liberally educated” person apart from the curriculum requirements;
  3. provide, to a degree, materials and electronic resources that support faculty and student research.

Selection Responsibility - Printed Material

A.   Selection of materials to support the curriculum rests with the faculties of the various academic departments/programs and library staff.  The selection efforts of' each department should be coordinated through the chair of the department.  All selections must be critically evaluated before recommendation for purchase, particularly in years of low operating budgets.  Faculty also has the responsibility to select materials to support research in their respective disciplines.

B.   The responsibility for the selection of the basic collection aimed at the development of the “liberally educated” person belongs to the library staff.  The staff has the required knowledge and education to critically evaluate this material and to select in relation to the strengths and weaknesses of the collection.

C.   Items to be considered in the evaluation of a book considered for purchase include:

  1. the authority and competence of the author;
  2. potential usefulness; 
  3. relation to the existing collection; 
  4. comprehensiveness in breadth and scope; 
  5. fundamental objectivity; 
  6. clarity and accuracy of presentation;
  7. relative importance in comparison to other books on the subject and
  8. strong academically recommended reviews  preferred.

D.   Priority will be given to the purchase of those materials required to support the curriculum.

E.   The Director of Library Services reserves the right to question any request, particularly requests for multiple copies of the same title.

F.   Primary responsibility for the selection of reference and electronic materials belongs to the library staff; however faculty recommendations are highly considered.

G.   Under ordinary circumstances, Magale Library will not buy textbooks in current use at Centenary College.

H.   Expensive or out of the ordinary recommendations will be reviewed by the Director of Library Services.

Selection Responsibility—Serial Publications

A.   Serials constitute the major source of current information in many disciplines and are the most costly items in the library’s materials budget.

B.   Hard copy serials are selected by the faculties of the various academic departments/programs and library staff. The selection efforts of' each department should be coordinated through the chair of the department in support of the curriculum.

C.   Every 3-7 years, all hard copy serial titles for all departments will be evaluated by that department. At the time of evaluation, serials will be considered for cancellation and/or addition to a department's list of Hard Copy Browsing Shelf Journals.  Other criteria considered during the time of evaluation include:

  1. cost of journals canceled or added;
  2. new faculty in a department;
  3. cost of journals already being purchased;
  4. paid full text electronic databases the library purchases for that department;
  5. cost of hard copy titles versus cost of online titles, or both.   

Selection Responsibility – Non-Print Material

Selection of non-print material is the joint responsibility of the faculty and the library staff.

Selection Responsibility - Gifts

Magale Library does accept gift items.  It accepts gifts under the condition that it may dispose of those items not added to the collection as it sees fit.  Gift materials are evaluated in the same manner as books considered for purchase.  Gift material not added to the collection are to be placed in boxes specifically marked and delivered to the Centenary Muses Book Sale offices fund-raising group, located on Kings Highway.  The book sale is in September of each year.

Weeding

Weeding is done in accordance with the stated purpose and scope of Magale Library and its Collection Development Policy, taking into account the current curriculum taught and research needs of the faculty.  

Materials may be removed from the collection due to age, poor physical condition, out of date edition, etc.  This is a joint responsibility of faculty and library staff.  

Weeding will be done by the library staff on an on-going basis in order to keep the collection
current and to make room for new acquisitions.

Faculty participation in the weeding process will be energetically requested and encouraged. Final decisions on some materials may rest with the library staff.  


The following criteria (among others not listed) shall be taken into account when making weeding decisions:

  1. The collection level:  How important is the item for coursework and research?
  2. The actual value of the work: Is the work a classic in its field?
  3. Is the work listed in standard database indexes, guides and bibliographies?
  4. Duplicate copies: Are multiple copies necessary?
  5. Physical condition of the work: discard, repair, or purchase a new copy?
  6. The research value of older materials to the particular subject area in question?
  7. Edition:  Is the older edition replaceable by a newer one?
  8. Completeness:  Do we have or need to keep all the volumes in the set or series? 
  9. Uniqueness: Do we hold the only copy?  Can it be borrowed from other libraries?
  10. Usage:  How frequently has the item been checked out in the last five to ten years? 
  11. Appropriate location:  Is this item cataloged in the right place, or would it be used more if the work was cataloged to another section?

Computer Lab Use

The purpose of the Centenary College computer labs is to support the official functions of the institution: teaching, learning, research, and administration of the college. Use of lab computers for games or other purposes that are inconsistent with this purpose is strongly discouraged.

Group work is permitted in computer labs under supervision of faculty members or staff engaged in instructional or other official capacities. Unsupervised group activities are permitted so long as they do not disturb the work of others. Requests for quiet made by lab users who are not participants in unsupervised activities taking place in the labs should be honored without delay. Failure to do so should be reported to the lab supervisor, the Director of Academic Computing, or other college official for action according to the stipulations cited above.

Unauthorized downloading or uploading of music into network computers is explicitly prohibited.

 

Confidentiality of Library Records

In accordance with the recommendation of the Office of Intellectual Freedom of the American Library Association, registration and circulation records at Magale Memorial Library are confidential. Library registration includes information required of the patrons in order for them to borrow materials. Circulation records include any information that identifies the patron as borrowing particular materials. The library staff will not release any of the information contained in the registration or circulation records except by formal state or federal judicial order. Authorized library staff may use the above-mentioned records in order to perform routine duties. 

Drink and Snack

There is a soda machine in the library. We do not have any change available for these machines. If you lose money in any of these machines, you must contact Community Services for a refund.

Food and/or drinks can be brought into the library, with the exception of alcohol products.

There is a microwave oven in the back hallway of the main floor of the library that is for student, staff & faculty use. We ask that you never leave the microwave unattended. If there are spills that occur, we ask you to clean up so that the next user does not have to deal with them.

Clean up any wrappers, bottles or cans you use. In the study rooms or the Law Room it is particularly important not to leave dirty wrappers or half-eaten food or it will gather book lice, roaches, etc…and they eat book pages.

Please take care with food or drink near the computers, printers, and copiers to avoid accidents that could cause damage to these items.

Along with alcohol, no tobacco products are permitted in the library

 

Fair Use of Copyrighted Works in the Classroom

Magale Library of Centenary College of Louisiana is committed to respecting the rights of copyright holders and complying with copyright law. Magale Library also acknowledges federally-imposed limitations of copyright law, including the right to fair use of copyrighted materials. Magale Library facilitates compliance with copyright law and encourages faculty and staff to exercise good judgment in determining fair use rights in teaching and researching practices.

 

Magale Library attempts to properly:

  • inform students, faculty, and staff about copyright law, including the limited exclusive rights of copyright holders as defined in Title 17, Section 106 of the U.S. Copyright Act;
  • inform students, faculty and staff regarding the application of the four fair use factors as defined in Title 17, Section 107 of the U.S. Copyright Act;
  • make resources available for faculty and staff to utilize in determining copyright status and ownership and determining whether use of a work in a specific situation would be a fair use and, therefore, not an infringement under copyright law;
  • facilitate use of materials currently licensed by Centenary College of Louisiana.

This policy includes:

  • guidelines for uploading copyrighted works to Blackboard;
  • guidelines for distributing photocopies of copyrighted works for student use;
  • the Fair Use Checklist; and
  • suggestions for identifying a copyright owner and obtaining permission from a copyright owner; and
  • suggestions for further information regarding copyright and fair use; 
  • the Fair Use Checklist; and
  • suggestions for identifying a copyright owner and obtaining permission from a copyright owner; and
  • suggestions for further information regarding copyright and fair use; 

NOTE: Please refer back to this policy regularly, as pending court cases may alter Magale’s guidelines. For a recent ruling, please refer to A 'Partial Win' for Publishers by Carl Straumsheim, posted to Inside Higher Ed on October 20, 2014.

Guidelines for Uploading Copyrighted Works to Blackboard

The following standards apply to any portion of a copyrighted work uploaded to Blackboard: 
 

General guidelines for scans or digital copies taken from books:

  • Books with less than 10 chapters – Faculty may copy and post up to 10% of the book.
  • Books with more than 10 chapters – Faculty may copy up to one full chapter of the book.
  • Digital copies/scans of works with small, embedded images are acceptable.

Instructors are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work to be uploaded to Blackboard requires permission or qualifies as a fair use. If relying upon the fair use exception, instructors are strongly advised to complete a copy of the Fair Use Checklist before uploading material for access in Blackboard.

Materials made available electronically in Blackboard should include a citation to the original source of publication and a form of copyright notice.

The instructor, library or other division of Centenary College must possess a lawfully obtained copy of any material submitted for electronic access in Blackboard.

If Centenary College does not own a copy of the material or is not licensing the material, faculty must determine if a digital license for the material is available through the Copyright Clearance Center. If a digital license is easily accessible and reasonably priced, instructors are advised to obtain permission from the copyright owner. For further information, see Permissions, Identifying the Copyright Owner and Licensing Agencies.

Instructors should check to see whether materials are available through a subscription database or are otherwise legally available. If so, staff should provide a link to the source rather than scanning and posting the material in Blackboard.

Instructors are encouraged to utilize open access and Creative Commons material as often as possible.

Access to course material in Blackboard should be restricted by password to students enrolled in and instructors responsible for the course. Access should be terminated as soon as the student has completed the course.

The instructor’s syllabus must clearly state that students are strictly prohibited from distributing electronic content obtained via Blackboard.

Instructors should delete materials available in Blackboard at the conclusion of each semester.

Instructors may reuse/repost content for multiple terms. However, instructors must remove electronic content at the end of each term and are obligated to reassess (determine if digital licensing is available, easily accessible and reasonably priced) before reusing/reposting digital content for each subsequent term.

Students will not be charged for access to materials on Blackboard.

Instructors with further questions regarding fair use are encouraged to consult with Centenary College’s legal counsel.

Guidelines for Distributing Photocopies of Copyrighted Works for Student Use

The following standards apply to any portion of a copyrighted work photocopied and distributed for student use:

General guidelines for photocopies taken from books or journals:

  • Books with less than 10 chapters – Faculty may photocopy and distribute up to 10% of the book.
  • Books with more than 10 chapters – Faculty may photocopy and distribute up to one full chapter of the book.
  • Journals – Faculty may photocopy and distribute one article of a journal.
  • Photocopies of works with small, embedded images are acceptable.

Instructors are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work to be photocopied and distributed requires permission or qualifies as a fair use. If relying upon the fair use exception, instructors are strongly advised to complete a copy of the Fair Use Checklist before distributing multiple copies of a book chapter or journal article.

Photocopied materials should include a citation to the original source of publication and a form of copyright notice.

The instructor, library or other division of Centenary College must possess a lawfully obtained copy of any material photocopied for student use.

If Centenary College does not own a hard copy of the material or is not licensing the electronic format of the material, faculty must determine if a digital license for the material is available through the Copyright Clearance Center. If a digital license is easily accessible and reasonably priced, instructors are advised to obtain permission from the copyright owner. For further information, see Permissions, Identifying the Copyright Owner and Licensing Agencies.

Students will not be charged for access to photocopied materials.

Instructors with further questions regarding fair use are encouraged to consult with Centenary College’s legal counsel.

Fair Use Checklist

The Fair Use Checklist (see below) is a tool to assist you in determining whether a given use of a work is a fair use. The checklist outlines various factual circumstances that are important to the evaluation of a contemplated fair use. As you use the checklist and apply it to your proposed use, you are likely to check more than one box in each column and even check boxes across columns. Some checked boxes will favor fair use and others will weigh against fair use. The ultimate concern is whether the cumulative weight of the factors weighs in favor of fair use or weighs against fair use. The four factors should not be given equal weight, but should rather be used in a holistic analysis. Because you are most familiar with your project, you are probably best positioned to make that decision.

Before using the checklist to conduct a fair use analysis, the following questions should be considered:

  • You should first determine whether the work to be used is protected by copyright. If not, a fair use analysis is not necessary. For example, works created by U.S. government employees as part of their official duties are not protected by copyright. Works first published prior to 1923 are no longer protected by copyright. All materials first published after 1978 should be presumed to be protected by copyright, even if no copyright notice is present.
  • You do not need to conduct a fair use analysis if you or your institution has a license (or permission) to use the work and your use falls within that license. The work may be available through an electronic database at your institution’s library or legally available on the web. If so, you may be able to direct students to that work or link directly to that work without conducting a fair use analysis.
  • A separate exception in federal copyright law specifically allows for performance or display (but not copying and distribution) of a work by instructors or students in the course of “face-to-face” teaching activities (See 17 U.S.C. § 110(1)). If your proposed use falls into this statutory exception, you need not conduct a fair use analysis.

All uses of copyrighted materials, whether a “fair use,” use under a license, or use under other exceptions, should include proper copyright notice and attribution.

Complete and retain a copy of this checklist for each fair use of a copyrighted work in order to demonstrate a reasonable and good faith attempt at applying fair use should any dispute regarding such use arise.

Checklist

 

 

Purpose

Favoring Fair Use

  • Teaching (including multiple copis for classroom use)
  • Research
  • Scholarship
  • Nonprofit educational institution
  • Criticism
  • Comment
  • Transformative use (changes work for new utility)
  • Restricted access
  • Parody

Opposing Fair Use

  • Commercial activity 
  • Profiting from the use
  • Entertainment
  • Bad-faith behavior
  • Denying credit to original author
  • News reporting

Nature

Favoring Fair Use

  • Published work
  • Factual or nonfiction based
  • Fiction

Opposing Fair Use 

  • Unpublished work 
  • Highly creative work (art, music, plays, films)
  • Important to favored educational objectives 

 

Amount
Favoring Fair Use

  • Small quantity
  • Portion used is not central or significant to entire work
  • Amount is appropriate for favored educational purpose

Opposing Fair Use

  • Large portion or whole work used
  • Portion used is central to or “heart of the work”

Effect

Favoring Fair Use

  • User lawfully owns purchased or acquired copy or original work
  •  One or few copies made
  •  No significant effect on the market or potential market for copyrighted work
  •  No similar product marketed by the copyright holder
  •  Lack of licensing mechanism

Opposing Fair Use

  • Could replace sale of copyrighted work
  • Significantly impairs market or potential market for copyrighted work or derivative
  • Reasonably available licensing mechanism for use of the copyrighted work
  • Affordable permission available for using the work
  • Numerous copies made
  • You made it accessible on the web or in other public forum
  • Repeated or long-term use

Identifying the Copyright Owner

The copyright notice on a work (e.g. Copyright © 2005, XYZ Corporation) is the easiest way to identify the copyright owner. Information regarding the registration of copyright can be searched at the United States Copyright Office website. NOTE: Federal law does not require a copyright registration.

Permissions

Before seeking permission to use a copyrighted work, keep in mind that permission is not necessary if:

1) the intended use is within fair use or another copyright exception;
2) the work is not protected by copyright; or
3) the intended use is within the terms of a license agreement (e.g. Creative Commons license from the author).

If seeking permission to use a copyrighted work, keep in mind:

1) the original creator of the work may be the copyright owner, in which case contacting the creator directly would be appropriate;
2) the original creator’s employer or publisher may be the current copyright owner, in which case contacting the publisher or licensing agency to secure permission is appropriate (See a link to licensing agencies below);
3) the copyright owner may require fees for use.

 

 

Fines and Replacement

Fines: Avoid fines, renew!

Overdue notices are sent to you as a courtesy.

Fines on regular circulating materials accumulate at the rate of 10 cents per day per item with no maximum fine set. Fines on videos accumulate at the rate of $1.00 per day with no maximum set. Fines on Interlibrary Loans are set by the lending library. Fines on materials recalled for course reserves is set at $5.00 per day for every day the item is not returned after requested.

Check or cash fine payments are accepted at the Circulation Desk. Outstanding fines of more than $5 will result in a hold placed on your Banner account until payment is made to the library. Partial payments may be worked out with Head of Circulation.

Unpaid fines on library video materials will result in a suspension of check-out privileges for video only; all other circulating materials will continue to be available.

Frequent or extended late periods for interlibrary loans could result in a suspension of those borrowing privileges.

Disregard for course materials that causes a class not to be able to use the materials as well can result in suspension of borrowing privileges.

Any materials that are checked out in your name become your responsibility. Do not check out items for others.

 

LALINC Card Privileges

Centenary College graduate students and faculty may apply for a LALINC card at the Circulation Desk. For faculty, the card is issued for the entire academic year. For graduate students, the card is issued for the duration of the semester.

A LALINC card allows the holder to checkout books directly from participating academic institutions in Louisiana. All patrons must abide by the host library’s circulation policies and procedures.

The LALINC notebook, kept at the Circulation Desk, contains both the application forms and LALINC cards for the Centenary patrons. The name of the staff member issuing the card will also be on the card. Anybody applying for a card must be a current graduate student, or faculty member in good library standing.

All LALINC applicants must present a photo ID at the time of application.

LALINC card members from other institutions must present their cards and photo ID’s at the time they wish to check out materials at the Circulation Desk. They are limited to three items at a time, and must return these in order to check out more materials. LALINC card members from other institutions must be entered into our Circulation Borrowers system.

 

Law Room

The Law Room is available for faculty and political science majors conducting political science or law research. Political science students require prior approval by the Chair of the Political Science program in order to gain access to resources in the Law Room.

Students and faculty are allowed access to the Law Room during library hours only. The evening librarian will begin securing Magale's basement at 10:30pm Sunday through Thursday at which time students in the Law Library will be escorted out of the basement.

If necessary, a library staff member will unlock the Law Room for any Centenary student or faculty member to gain access. All researchers must sign the log book upon entering the Law Room.

The materials in the Law Room are cataloged and can be located by using the electronic card catalog. The law books and law journals in the Law Room do not circulate.

Alumni & Non-Centenary Patrons Access

Non-Centenary patrons have limited access to the materials in the Law Room. They must request use of specific volumes at the Circulation Desk. The number of volumes retrieved will be limited to no more than three. The volumes must be used by the patron within sight of the Circulation Desk.

 

Library Reserves

Placing Materials On Reserve

  • Only faculty members or their designated student assistants may place items on reserve. You may use our online Library Reserve Request form.
  • Faculty are welcome to place any class materials or tests on reserve at the Circulation Desk.
  • Items can be placed in one of the following reserve categories:
    • Strict Reserve. For use in the library. Two hour check-out with renewals as necessary.
    • One day (24-hour reserve). Materials are checked out for return on the following day.
    • Three day Reserve/1 Week Reserve. For both these categories the materials leave the library for the designated time period.
  • A form is available at the Circulation Desk to place materials on reserve. This form gives faculty the opportunity to designate the type of material being placed on reserve, the loan rule for the materials being placed on reserve, the name of the professor and the course title the material for which the material is intended, the date the material should be placed on reserve, and the date the material is no longer needed for reserve.
  • Personal items, such as videos or books, software or dvds, may be included in the reserve section of the Circulation Desk. The library will make every attempt to secure items placed on reserve for class use. Please keep in mind, as with any item in the library, we cannot guarantee that personal item(s) placed on strict reserve will be returned. As Circulation procedure demands, we will do everything to recover overdue items for one additional semester, but the library cannot replace lost personal materials.
  • When placing photocopied materials on reserve, we ask that faculty bring no more than three copies of each item needed. This is to insure that enough copies can circulate for the entire class without violating the "fair use" doctrine found in Section 107 of the 1976 copyright law. Such copies are considered an extension of the classroom, placed on reserve by request of the instructor, and students are not charged for the reserve service. This exemption to the copyright laws does not cover the photocopying of entire books.
  • Magale Library books to be placed on reserve need to be retrieved by the faculty member or his or her student assistant and handed to a library staff member with a "Reserve Items" sheet filled out for each book.
  • Materials are usually kept on reserve for one semester. Any personal items or photocopies will be returned to you by the end of the semester. Photocopies can remain at the Circulation Desk if it is so designated on the Reserve sheet.

Use of Reserve Materials

  • All strict reserves must be used in the library. These items may be scanned or photocopied but the original must be returned to the Circulation Desk within the two-hour reserve period. The fines for keeping reserve materials beyond the due date are higher than for material in regular check-out. If an item is needed by an entire class, and the borrower does not return the item on time, the professor of the class will be notified of the problem.
  • All reserve materials are expected to be returned in the original condition. Particular care should be taken with items designated as “personal copies”.
  • Only Centenary students and faculty may have access to reserve materials.
  • Any reserve item must be properly checked out, even for copying purposes.

Loan Periods and Renewals

All students, adjunct faculty, and staff have a 28-day loan period with 2 renewals allowable on most circulating library materials. Renewals can be done via the phone by calling ext. 5047 or in person at the Circulation Desk. Undergraduate Student summer borrowing privileges are limited to those enrolled in summer school classes at Centenary, or those who can present letters from a faculty member indicating research needs. Graduate students are extended borrowing privileges on a semester by semester basis, covering only those periods when they are enrolled in a course at Centenary.

All full-time faculty: have a full academic year checkout period, with renewals requested once an academic year.

Interlibrary Loans: due date is set by the lending library. If you need it longer, request an extension with the Interlibrary Loan Department directly before the material is due. Circulation Desk cannot renew ILL books.

MBA Projects: MBA students may check out a maximum of two projects at a time. The projects go out for a loan period of 7 days, with one renewal. MBA projects do not circulate to non-Centenary, non-MBA students.

Periodicals: normally do not leave the library building. However, faculty may sign a volume out upon request at the Circulation Desk. A 24-hour checkout to faculty is used unless otherwise arranged.

DVD & VHS Collections: The Library’s video collection has a varied loan period. There is usually a limit of one media material check out at a time. All DVD documentaries are checked out for a 24-hour period. All DVD movies and videotape movies are checked out for a 3-day period. All reference videos are checked out for a 7-day period, with no restriction on the quantity checked out. These loan rules are for all Centenary faculty, staff & students. Loan periods can be extended upon request of a library staff member. If you wish to renew anything from the video collections, you will have to bring the material back to the Circulation Desk for renewal. This cannot be done through the phone or by internet.

Any DVD or videotape placed on reserve will have a loan period determined by the instructor. Only students enrolled in that course will be able to borrow the video. Fines of $5.00 per day accumulate on reserve videos. In addition, the faculty member will be informed of any student not returning a reserve video.

All videos checked out on a one day loan period must be returned the hour the library opens of the following day.

Faculty may check out videos for an extended time for classroom use.

All video materials cease circulating three days before the start of exams each semester.

During any loan period, materials are subject to recall for course reserves.

All borrowers are responsible for the payment of late fines and/or replacement fees for lost items.

Microfiche / Film Facilities

Some of our older journals, newspapers and E.R.I.C. documents are still in microforms. The storage cabinets for these materials are on the second floor of the library.

The new Microfiche/film reader is in the scanner area on the first floor of the library. Copies from this reader is free and can go to the main lobby printer or a designated email address. This reader is for current Centenary patrons only.

The older Microfiche/film reader/printers are in a study room on second floor so marked for these purposes. Copies from these readers cost 10 cents per page.

Centenary and non-Centenary patrons have access to the fiche and film. However, we no longer have paper copies of the indices to these materials. Centenary patrons have computer access to such files.

Any individual using the fiche or film may use these materials with minimal assistance provided by the library staff.

Patron Conduct Policy

Magale Library provides resources and services in support of the instruction, research, and service missions of Centenary College of Louisiana. Users have the right to expect a safe, pleasant and productive environment for research and study. Users are expected to abide by the rules established by Centenary College and the Code of Student Conduct as defined in the Student Handbook. An extension of these ideals is reflected in this Conduct Policy.

Examples of unacceptable behavior include, but are not limited to:

  • Creating a disturbance or behaving in a manner which interferes with normal use of the library, such as rowdiness, noise, loitering, and offensive interpersonal behavior.
  • Disruptive use of cell phones or other electronic devices (See Cell Phone Policy).
  • Violating policies concerning food, drink, tobacco products, and/or alcohol or drugs (See Drink & Snack Policy).
  • Failing to follow library circulation policies and procedures (See Circulation Department Policy).
  • Mutilating, defacing or misusing library materials, equipment, or property.
  • Removing or attempting to remove library materials or property without checking them out or without proper authorization.
  • Concealing or otherwise restricting access to materials in the library for the exclusive use of an individual or group.
  • Possessing a weapon or hazardous substance / item.
  • Engaging in sexual activity.
  • Harassing or stalking library staff or users.
  • Tampering with emergency mechanisms (fire alarms, alarms in elevators, opening emergency exits in non-emergency situations).
  • Being in an unauthorized area of the building or remaining in the building after closing or when requested to leave during emergency situations or drills.
  • Obtaining entrance to the library via unauthorized access (e.g. propping exterior doors), especially when the library is closed.
  • Bringing animals into the library that don’t provide assistance or leaving animals unattended on library premises.
  • Violating Centenary College and Magale Library rules regarding computer use (See Computer Lab Use Policy).

Individuals or groups who do not follow these guidelines may be accountable to both civil authorities (city, state, or federal) and to the Department of Public Safety (DPS) of Centenary College. DPS will be immediately contacted by library staff if any of the above behaviors are exhibited or for any other reason deemed necessary by Magale Library staff.

 

Photocopy Facilities

A photocopy machine is available on the first floor of the library. The copier is connected to a coin-op machine. No change is provided by Circulation Desk. Any money lost in the copier must be refunded by facility services: ext. 5286. No copying projects are done by library personnel. On the basement level of the library, in the Faculty Secretary’s Office, there is a copy machine for faculty use only.

Public access staff will assist Centenary patrons in the use of the scanners. There is no charge for use of the scanners networked to a standard laser printer. Only current Centenary faculty, staff, and students may use the scanners. Scanner materials are to be used for educational/research purposes only.

No printer or copier can take heavyweight paper or transparencies.

 

Posting Signs Outside/Inside Library Building

All signs must be for events on campus or sponsored by Centenary organizations.

DO NOT tape any signs or write with chalk on the front columns of the Library building.

Do NOT place signs on the front glass doors; this is considered a safety issue to keep vision unimpaired on the entrance doors.

You may place signs on the bulletin board in the lobby, but please ASK a library staff member before posting anything.

A bulletin board is located on the second floor for the purpose of posting Centenary-related messages, also.

No signs may be taped to any wall in the library.

 

Printing

There is only one printer to which all library computers are attached.

Current Centenary faculty, students, and staff may print single copies of research materials and class assignments from library public computer workstations.

All patrons are discouraged from printing books, sections of a book, long government documents, etc. When the information exceeds ten pages, you are encouraged to download the information to a disk or send it to your email address.

Please use the "Preferences" choice on print jobs to print double-sided copies of print jobs longer than a few pages. Please choose the "Hand out" option when printing off slides from BlackBoard which will enable you to print 6 slides or more to a page.

This printer is not to be used by currently enrolled or alumni of Centenary College to run off assignments connected to the classes they conduct as teachers or student teachers .

This printer is not to be used to run off campus organizations' flyers or pamphlets. Check with Student Life on the proper access for these print jobs.

 

Screening Room

Located on the second floor of the library, the screening room has a video projector, screen and DVD/VHS capabilities. The room is intended for class use under the supervision of an instructor. Like the classroom labs, the screening room may be scheduled for the whole semester, for special events or for finals. It is not available for independent student use (See exception below). Students who wish to view a video should be directed to the study rooms that have TV / VCR equipment. The screening room is never scheduled when the library is closed.

The screening room must be reserved in advance by a faculty member. Reservations can be made by submitting a reservation form which can be found at the Circulation desk or electronically at Lab Reservations. You may also submit a request by calling extension 5047 or 5058 and leaving a message specifying the date and time you would like to reserve the screening room. NOTE: Regardless of how you submit a reservation request, do not assume that your request has been granted until you receive a confirmation email from a Magale Library staff member.

When a faculty member schedules a class for the screening room, he or she must be present at the beginning and end of the class to ensure that equipment is correctly handled and properly turned off. If a faculty member cannot be present to do these jobs, he or she must make arrangements with a library staff member on duty 24 hours in advance.

Food and drink are allowed in the screening room, but the staff would appreciate it if the room is cleaned up before leaving.

The screening room key is available at the Circulation Desk and must be checked out to a faculty member.

An equipment procedures sheet is available at the Circulation Desk for any first-time users.

Exception: At the beginning of the academic year, a student from the Centenary Film Society may be trained in the use of the equipment and must be present for any showing by the Film Society.

 

Social Media Policy

The John F. Magale Memorial Library endorses the use of social media (including e-mail and Facebook) as an enhancement to communication and information exchange between Magale Library staff and Centenary students, faculty and staff and the surrounding Shreveport-Bossier community. Social media allows for virtual reference support, cost-effective marketing and outreach, and a sense of community between Magale Library and its users. Social media complement other traditionally available reference services at Magale Library and support the educational and institutional goals of Centenary College of Louisiana.

Social media tools employed by the library will be used to deliver such library functions as:

  • Virtual information and reference services
  • Education on use of library resources
  • Notices of library events, such as gallery exhibits and receptions
  • Outreach, marketing and publicity
  • Hours and schedule changes

Magale Library welcomes user feedback and comments, but requests that they be polite and library-related. Views expressed/posted by patrons are not necessarily the views of Magale Library. Magale Library reserves the right to remove postings that are off topic, defamatory, abusive, that violate the intellectual property rights of any third party, or that are otherwise inappropriate for the services offered.

All comments are public records. Participants are encouraged to protect their privacy and should not post personally identifying information. No personally identifiable information about library patrons will be solicited by Magale Library.

If you have an impairment which prohibits you from fully utilizing our social media tools, please contact us at the information provided below so we can arrange for accommodations.

 

Special Facilities

Law Room

The Law Room, Room 11 in the Library Basement has a separate set of rules governing access and use of the materials and equipment in the room. These rules are posted on the door. Any materials in the Law Room are not circulating. If a non-Centenary patron wants any materials, he or she must request said materials at the Circulation Desk and must use those materials within sight of the Circulation Desk.

The rules for the room are as follows:

  • The Law Room provides a place for students to do legal research or research in the areas of Political Science, History or Sociology. If you are currently enrolled in one of these departments, you may have access to this room.
  • There should be a maximum of 15 students using this room at any one time. Please sign in the Law Log Book anytime that you use the room.
  • The Centenary College Honor Code is in full effect in this room for all the hours it is occupied.
  • Hours for The Law Room follow those of the Magale Library; please check the Hours section on the library web page.
  • Books cataloged for the Law Room are not to leave the Law Room, unless requested by a patron at the Circulation Desk of the library.
  • Regular library books should not be taken to the Law Room unless properly checked out. Reference Books and Stacks Periodicals should never be taken and left in the Law Room.
  • Food and drink are permitted in the Law Room. However, there is no custodial service offered and all trash must be thrown away in the proper receptacles.
  • Do not install any software on the computers in the Law Room unless authorized.

 

Study Carrels

  • There are carrels on both the first and second floor of the library. These are for the use of Centenary students, faculty and staff.
  • The carrels on second floor have desk lamps attached. Please remember to turn off the lamps when you are no longer using the carrel.
  • Any books or materials left on carrels need to have a note attached indicating that the items are not to be re-shelved. This note must be dated. Three days from the dated note, materials will be removed. If they are checked out, they will be checked in and placed on a cart for re-shelving.
  • No carrel or study room may be reserved.
  • No assignments are made to specific carrels or rooms.
  • Study carrels and rooms are wheelchair accessible. An elevator inside Technical Services room makes all floors of the library wheelchair accessible.

Study Rooms

Study rooms are for Centenary patrons only.
Study rooms are available on a first-come, first-serve basis and cannot be reserved in advance.
By arrangement with Circulation Staff, some senior seminar materials can be stored for an agreed-upon period of time.

Student Worker Policies

While working at Magale Library, student workers will develop a strong work ethic and professional skills of courtesy, dependability, punctuality and initiative. These skills are essential for success as a student, student worker, and professional later in life. Magale's student workers are required to review the following documents and refer to the task list daily for assignments.

Student Worker Policy Manual 

WorkFlows Training Guide 

Task List for Circulation & Reference