Appendix C
THE FACULTY AND THE LIBRARY
Borrowing Faculty members should use their Centenary ID for checking out library materials. Faculty members may borrow circulating books for up to the duration of the academic year. However, borrowed materials should be returned as quickly as possible. The library may also on occasion call in materials that either have been requested by other borrowers or are needed for reserve. At the end of each semester all faculty members are sent a list of books charged to them with a request to return those no longer in use and to renew those still needed. Under normal circumstances reference books, periodicals, Archive materials, rare books, and selective media do not circulate. However, arrangements can be made for limited classroom use of these materials.
Use of the Library by Dependents
Dependents of faculty, staff, students, or retirees may borrow material subject to the same rules that apply to Centenary students All visitors are asked to sign the guest book located at the Circulation Desk upon arrival. The library requests that each faculty or staff member contact the library staff, by phone, in person, or email the first time a dependent is expected to visit the library as an introduction to the staff prior to their first visit or checkout of any library materials. Dependents must present a valid Centenary photo ID. Borrowing privileges are limited to 2 items checked out at a time.
Reference Services
The access services staff provides many types of Reference Services. These include answering general and research questions; providing database instruction; and guiding critical thinking, examination, selection, and interpretation of information. Providing subject research guides is a part of the Information Literacy Instruction classes that may be scheduled by appointment.
Interlibrary Loan Services
ILL/Document Delivery service is available through the Circulation Desk and the ILL Request Forms. All charges —photocopying, search and other fees — are paid by the individual borrower, or their department. The majority of interlibrary loans are free; however, a patron will be notified of any charges, before an ILL is completely ordered.
Copy Services
The library has one photocopying machine available on the main first floor for emergency faculty use at 10 cents per copy. Faculty departments have access to a copy machine installed near their department area that is code accessible.
Strict Reserve Items
Faculty are welcome to place any class materials on Strict Reserve at the Circulation Desk. Faculty may bring personal items, copies of articles or use library materials. Each Faculty member should fill out a Faculty Reserve Form located in the list of services at the top of the library website. Faculty should designate the type of reserve desired, and length of time for the material to remain on reserve. Library books should be pulled from library shelves by the professor or their student assistant and brought to the Circulation Desk to be placed on Reserve by the Circulation staff. Due to lack of space, items cannot remain on reserve indefinitely. Please visit the library and re-reserve items prior to each semester.
Library Orientation & Information Literacy Instruction
Class library sessions are conducted by the Reference Librarian. Faculty should call the Reference Desk at #5058 or email refdesk@centenary.edu to schedule Literacy group or individual student instruction as soon as possible when the semester begins.
Other Library Facilities and Resources
The Pierce Cline Room, located in the Magale Library basement, is the primary office of the Centenary College Archives & Special Collections. The Archives house the official records of the College and the library's rare book collection. Holdings include volumes by Centenary faculty and alumni, and rare books in several subject areas, many of which are from the original Centenary library in Jackson, Louisiana. The Archives also contain literary collections of authors Jack London and Centenary alumnus John William Corrington, and are the official repository for several organizations, including the Louisiana Conference of the United Methodist Church and the North Louisiana Historical Association. Faculty, staff, and students are encouraged to use the facilities. Use should be scheduled with the archivist, as the Archives maintain a closed-stacks policy.
The Hurley School of Music Library offers a large collection of scores, CDs, phonograph records, videos/DVDs, and music reference books. It also has special collections, both print and recordings, in opera and musical theater. The library is open to the Centenary community as well as the greater Ark-La-Tex community. Scores may be checked out, although recordings and reference materials generally do not circulate. The Music Library contains a computer lab, listening carrels, a conference room, and a spacious reading and study area.
The Library's five computer labs and a webinar conference room are all located on the main and basement floors of the library. The labs belong to and are maintained by the Information Technology Department. Only Centenary faculty, staff, and students with current IDs are allowed to use any of the equipment in these labs. Class lab reservations may be scheduled by completing the online Lab Reservation Form located on the Magale Library web page. Remember to check the Lab Reservation Schedule of classes before reserving a lab.
The process through which new email accounts and passwords are allocated can be instigated via Human Resources, typically as part of the employment process. Problems with existing email accounts are resolved through the Information Technology Department.
Faculty Book and Periodical Ordering
The Director of the Library Services divides the budgeted funds for general and departmental allocations. These allocations are to be used for the purchase of materials. A separate budget line for journals is allocated by department and is used for the purchase of the most important and widely used journals in the various fields. Departments will be notified through their department chair when any journal cancellations are being considered. Evaluations of current journal titles will be sent to all department chairs every 1-2 years for cancellations or additions. The final decision to order or cancel a periodical is based on the following factors: the availability of funds, the need, appropriateness, and use of the item, shelf space, or through one of the full-text electronic databases to which the library subscribes. Electronic databases are evaluated by usage yearly.
The faculty of each department is expected to select and request for purchase those items needed to support its departmental curriculum and research requirements. The selection policy to be followed has been distributed to all departments and schools. Additional copies are available from the library director.
Book orders may be submitted in any of several ways. Orders may be sent in the form of book lists, order forms, email lists, publishers' circulars, and the like. All orders must be approved by the department chair, or a designated representative. Other Magale Library Policies can be read on the library website under “Policies.”